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Minutes

Please note that the minutes presented on this page are unofficial and subject to change until they are adopted by council at the following month's meeting.

Meeting was called to order at 6:00pm, followed by the pledge.

Attendance: Terry Seibert, Seth Seibert, Bruce Rickard, Brian Webb, Amanda Crouch, Chelsea Wilsey, Kristina Boroff, Pete Van Arsdel, Cody Coffman, Jan Grieshop, Veryl and Marylin Sheets, Matt and Lisa Dorsten, Lanny Hammitt, Rick Emans, Marge Trisel, Bill and Jackie Cox, Jim Godwin, Denny Dorsten, Lori Huffman, Mike Frank - The Daily Standard 
Mayor:
Solicitor:
Minutes: There was a motion by Seth to waive the reading of the minutes, seconded by Amanda, roll call: Amanda - yea, Chelsea - yea, Seth - yea, Brian Webb - yea, Bruce - yea.
There was a motion by Brian Webb with a second by Seth to approve the minutes, roll call: Amanda - yea, Chelsea - yea, Seth - yea, Brian Webb - yea, Bruce - yea.

Street Commissioner: Nothing to report.
Zoning: Nothing to report.

New Business:
Council reviewed the 2024 mowing quote from CJ's Lawncare.  There is a $50 per mowing increase over 2023 for a total of $345 per mowing.  There was a motion by Bruce with a second by Seth to approve the 2024 mowing contract with CJ's Lawncare, roll call: Amanda - yea, Chelsea - yea, Seth - yea, Brian Webb - yea, Bruce - yea.

The BPA is hiring a part time, very limited hours, general maintenance/cemetery employee.  This employee will be mowing the cemetery as well as doing utility work.  The position will pay $15 per hour.  The job will be posted in the Mendon post office. 

Old Business:
The designs were reviewed for the Welcome to Mendon sign planned by the Mendon Union Alumni Committee.  The sign will be placed near the water tower.  Council is fine with the Alumni committee proceeding with the sign.

Reminder that spring clean up is set for May 18 and brush collection will be May 17.

Polling location updates: April 2 is the next Board of Elections meeting.

Recycling: The mayor contacted waste management.  They would like the mayor and a couple council members to meet with them and discuss the process of setting up recycling in the village.  The mayor will get the meeting date together and let the interested council members know. 


Legislation:
Council had the second reading of Ordinance 2024-01 for cannabis dispensary regulations within the village.
AN ORDINANCE TO PROHIBIT RECREATIONAL ADULT USE CANNABIS OPERATORS WITHIN THE VILLAGE OF MENDON, AND DECLARING AN EMERGENCY.
WHEREAS, on November 7, 2023, voters in Ohio approved State Issue 2, which enacted Chapter 3780 of the Ohio Revised Code, which became effective December 7, 2023; and
WHEREAS, Chapter 3780 authorizes and regulates recreational adult use cannabis in the State of Ohio; and
WHEREAS, R.C. 3780.25 authorizes municipal corporations to prohibit or limit the number of adult use cannabis operators (as defined in R.C. 3780.01) within the city limits; and
WHEREAS, Medical marijuana is regulated in Ohio by Chapter 3796 of the Ohio Revised Code, and is not addressed within this legislation by Mendon Village Council; and
WHEREAS, the Mendon Village Council finds it to be in the best interest of the Village of Mendon to prohibit recreational adult use cannabis operators licensed under Chapter 3780 within the village limits.
NOW, THEREFORE, BE IT ORDAINED by the Council of the Village of Mendon, County of Mercer, State of Ohio.
THAT, all terms used in this Ordinance shall be defined in the same manner as R.C. Chapter 3780 as it pertains to adult use cannabis.  All terms in this Ordinance but not defined in that chapter shall be constructed, for purposes of this Ordinance, in a manner to be consistent with the use of such terms in that chapter. 
THAT, adult use cannabis operators are hereby prohibited from operating within the limits of the Village of Mendon, Ohio.
THAT, it is in the intent of the Mendon Village Council to prohibit the operations described in Section Two above to the maximum extent permitted by R.C. 3780.25 and any other applicable provisions of state law.  This Ordinance shall be constructed in a manner that it gives maximum effect to that intent. 
THAT, this Ordinance shall be declared an emergency measure for the preservation of the health, safety, and welfare of the residents of the Village of Mendon, Ohio, and therefore, this Ordinance shall take effect and be in force immediately from and after its passage and approval by the Mayor at the earliest period allowed by law.

First Reading 2-27-2024                Second Reading 3-26-2024                Third Reading ________________
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Guests:
Jim Godwin spoke about how he had helped facilitate the building of the Mendon Fire Department.  The council at that time came to Jim and asked for his help in building a new fire department.  Jim plans to tear down the building next to the carryout and tear down the old fire department.  He also plans to tear down the Old Farm Store.  He doesn't think the town deserves it.  He is done investing in the village.  The mayor replied to Jim that he is sorry that he feels that way and the he has always appreciated what Jim has done for the village.  He is hoping that Jim has a change of heart because that would leave a big hole in Mendon.  He had planned to donate the Old Farm Store and the old fire department to the village, but he will not be doing that.  Terry thanked him for the things that he has done for the village.

Denny Dorsten asked about the letter he received in the mail.  He said it is not his job to clean up the village.  Mr. Dorsten stated that it is the mayor and the solicitor's job to take them to court.  Mr. Dorsten said that they want council to sign the papers.  Pete stated that the Clerk has the forms ready to sign.  Terry stated that he would sign the forms if that makes them feel better.  We are at the third step in our procedure, we are ready to submit the complaints to Celina Municipal Court.  There was a lengthy discussion about the next step. 
There was some discussion about the role of the sheriff's office in the village and the increase of the contract that they proposed. 
Terry spoke about the decline of the village and his hopes for it to change in the future.  Terry said he is very grateful for the younger people stepping up to be on council. 

Matt Dorsten asked why council is so opposed to hiring a full-time zoning inspector.  The mayor said that he saw what it did in the township, it ran them out of money very quickly.  Matt asked what the position would pay if we hired someone to do the full-time job of enforcing the zoning code. 
There was some discussion about the portion of the zoning code we are enforcing and what we are not.   
 
Jim Godwin has a lot of the Mendon Union School trophies and plaques and things.  He would like them to be stored somewhere once he starts his downsizing plans.

The mayor stated that he would love for the village to have the money to have full time law enforcement.  He would feel a lot safer. 

There was some discussion about an income tax and if the village would benefit from it. 

Lori Huffman asked about the hole in front of her house where they replaced the water line.  She wanted to know if they would be filling that in.  The mayor said that when the ground settles they will fill it in.   Lori thanked Jim Godwin for everything he has done in the village. 

There was some discussion about the drones checking for the capped natural gas wells.  Marge spoke about the wells and wonders who is able to cap them.  
     
There was a motion by Seth with a second by Brian Webb to approve the checks and purchase orders, roll call: Amanda - yea, Chelsea - yea, Seth - yea, Brian Webb - yea, Bruce - yea.
There was a motion by Chelsea with a second by Seth to approve the financial statements, roll call: Amanda - yea, Chelsea - yea, Seth - yea, Brian Webb - yea, Bruce - yea.
There was a motion by Amanda with a second by Seth, to approve the mileage, roll call: Amanda - yea, Chelsea - yea, Seth - yea, Brian Webb - yea, Bruce - yea.

There was some further discussion about Ordinance 2024-01 concerning the cannabis dispensary regulation and the implications for our village.  There was some discussion about the crime rate in areas with dispensaries. 

There was a motion by Seth with a second by Amanda to adjourn.


Meeting was called to order at 6:00pm followed by the pledge.

Attendance: Terry Seibert, Seth Seibert, Bruce Rickard, Bryan Selhorst, Brian Webb, Amanda Crouch, Chelsea Wilsey, Kristina Boroff, Pete Van Arsdel, Lanny Hammitt, Rick Emans, Marge Trisel, Josh Kinney, Bill and Jackie Cox, Denny Dorsten, Alexandria Busacca, Mike Frank - The Daily Standard
Mayor: The Mayor spoke with the Rockford post office and there are no plans to close the Mendon post office.
Solicitor:
Minutes: There was a motion by Seth with a second by Bryan Selhorst to waive the reading of the minutes, roll call: Bryan Selhorst -yea, Seth - yea, Chelsea - yea, Amanda - yea, Bruce - yea, Brian Webb - yea.
There was a motion by Amanda with a second by Bryan Selhorst to approve the minutes, roll call: Bryan Selhorst -yea, Seth - yea, Chelsea - yea, Amanda - yea, Bruce - yea, Brian Webb - yea.

Street Commissioner: Tornado siren contract is ready.  There are four dead trees at the cemetery that need to be taken down.  The cost for this will be $3,500, to be removed by Springer and Sons.  He will grind the stumps that he can.  Council gave the ok to remove the trees. 
The mowing contract will be discussed at the next meeting.  We will be looking for someone to mow the cemetery.  Shinn Brothers will be coming in to fill in the low places, this is part of the grant.  
There was a motion by Bruce with a second by Bryan Selhorst to approve the report, roll call: Bryan Selhorst -yea, Seth - yea, Chelsea - yea, Amanda - yea, Bruce - yea, Brian Webb - yea.

Zoning Board:
New Business:
Spring cleanup day is set for Saturday, May 18 at 8:00am to 11 at the water plant.  Brush pick up will be May 17.  Council members will volunteer to work this event.  There was a motion by Seth with a second by Brian Webb for the village to provide three dumpsters, roll call: Bryan Selhorst -yea, Seth - yea, Chelsea - yea, Amanda - yea, Bruce - yea, Brian Webb - yea.

Old Business:
Council reviewed the dispensary legislation.  Council members discussed passing the ordinance to prohibit the dispensary.  Bryan Selhorst feels that we should poll the public to see if they are in favor of allowing dispensaries or not, Chelsea agrees.  There was a lot of discussion both ways on this issue.  The Mayor proposed tabling this issue if council feels they need more time to think about this matter and talk to the public.  Chelsea feels like everyone should get a chance to voice their opinion on the issue.  Rick Emans stated that every town around passed this ordinance, maybe we can ask other towns why they chose to vote this way.  The mayor asked if council wanted to do the first reading tonight to help get the word out about this issue.  This may help the community have a chance to voice their opinion.  The regulations are still being written on this issue.

Polling location changes were discussed, nothing new was discussed at the BOE meeting.  Marge Trisel asked everyone to attend the Board of Elections meeting to show your support.  Jackie Cox asked if we could do a petition in the village getting support to keep the polls open in the village.  The Mayor stated that our goal is to get them to change their minds and reopen the polls.  The primary will be held in Rockford, that vote was already made.  There is a possibility that they could reverse that decision for future elections.  A petition couldn't hurt, it helps people who are working during the meeting times.  Mr. Hammitt asked if it is something that we could put on the ballot.  We do not have that answer.  The Mayor asked that everyone please vote no matter where the polling location is held.  You can vote at the courthouse too.  Marge Trisel encouraged everyone to write a letter to the Board of Elections. 

The Mayor has no new information on recycling.  Bryan Selhorst stated that he could get a recycling trailer if needed.  Marge Trisel is going to call the school and see how they operate their recycling center and report back.    

Legislation:
There was a motion by Bruce with a second by Amanda to vote on proceeding with a vote on emergency of ordinance 2024-01, roll call: Bryan Selhorst -no, Seth - no, Chelsea - no, Amanda - yea, Bruce - yea, Brian Webb - no, motion failed.
There was a motion by Bruce with a second by Chelsea to proceed with the first reading of ordinance 2024-01 concerning prohibiting of cannabis operators within the village: roll call: Bryan Selhorst - no, Seth - yes, Chelsea - no, Amanda - yes, Bruce - yes, Brian Webb - yes, motion passed.  The Mayor proceeded with the first reading of ordinance 2024-01. 

AN ORDINANCE TO PROHIBIT RECREATIONAL ADULT USE CANNABIS OPERATORS WITHIN THE VILLAGE OF MENDON, AND DECLARING AN EMERGENCY.
WHEREAS, on November 7, 2023, voters in Ohio approved State Issue 2, which enacted Chapter 3780 of the Ohio Revised Code, which became effective December 7, 2023; and
WHEREAS, Chapter 3780 authorizes and regulates recreational adult use cannabis in the State of Ohio; and
WHEREAS, R.C. 3780.25 authorizes municipal corporations to prohibit or limit the number of adult use cannabis operators (as defined in R.C. 3780.01) within the city limits; and
WHEREAS, Medical marijuana is regulated in Ohio by Chapter 3796 of the Ohio Revised Code, and is not addressed within this legislation by Mendon Village Council; and
WHEREAS, the Mendon Village Council finds it to be in the best interest of the Village of Mendon to prohibit recreational adult use cannabis operators licensed under Chapter 3780 within the village limits.
NOW, THEREFORE, BE IT ORDAINED by the Council of the Village of Mendon, County of Mercer, State of Ohio.
THAT, all terms used in this Ordinance shall be defined in the same manner as R.C. Chapter 3780 as it pertains to adult use cannabis.  All terms in this Ordinance but not defined in that chapter shall be constructed, for purposes of this Ordinance, in a manner to be consistent with the use of such terms in that chapter. 
THAT, adult use cannabis operators are hereby prohibited from operating within the limits of the Village of Mendon, Ohio.
THAT, it is in the intent of the Mendon Village Council to prohibit the operations described in Section Two above to the maximum extent permitted by R.C. 3780.25 and any other applicable provisions of state law.  This Ordinance shall be constructed in a manner that it gives maximum effect to that intent. 
THAT, this Ordinance shall be declared an emergency measure for the preservation of the health, safety, and welfare of the residents of the Village of Mendon, Ohio, and therefore, this Ordinance shall take effect and be in force immediately from and after its passage and approval by the Mayor at the earliest period allowed by law.

First Reading 2-27-2024                Second Reading _______________                Third Reading ________________
Guests:
Mr. Schmidt and Mr. Abels have received their first and second letters.  Mr. Dorsten asked what the next step will be.  The Mayor asked council if it is time to move forward with these two complaints.  Council said that they want to proceed with the Schmidt and Abels cases. 
When people turn in their letters they need to make sure they put the correct name and address on the form.  There was a letter sent in error and the Mayor told the resident to disregard the letter.  The letters need to be reviewed before they are sent out.  The letters will be emailed to council and the mayor for review.       

There was a motion by Bruce second by Seth to approve the checks and purchase orders, roll call: Bryan Selhorst -yea, Seth - yea, Chelsea - yea, Amanda - yea, Bruce - yea, Brian Webb - yea.
 
There was a motion by Seth second by Bryan Selhorst to approve the financial statements, roll call: Bryan Selhorst -yea, Seth - yea, Chelsea - yea, Amanda - yea, Bruce - yea, Brian Webb - yea.

There was a motion by Brian Webb with a second by Bryan Selhorst to approve the mileage, roll call: Bryan Selhorst -yea, Seth - yea, Chelsea - yea, Amanda - yea, Bruce - yea, Brian Webb - yea.

There was a motion by Bryan Selhorst with a second by Seth to adjourn.


Meeting was called to order at 6:00pm.

Attendance: Terry Seibert, Seth Seibert, Claude Coffman, Bruce Rickard, Brian Webb, Kristina Boroff, Pete Van Arsdel
Lanny Hammitt, Rick Emans, Amanda Crouch, Marge Trisel, Denny Dorsten, Chelsea Wilsey, Alexandria Busacca, Blake Frank, Matt Grunden, Mike Frank - The Daily Standard

Terry asked if anyone is interested in the open council seat? Chelsea Wilsey and Amanda Crouch are both interested in the open seat.  There was a motion by Bruce with a second by Seth to go into executive session at 6:12pm to discuss personnel, roll call: Brian Webb - yea, Bruce -yea, Claude - yea, Seth -yea.  There was a motion by Bruce with a second by Claude to exit executive session at 6:31pm, roll call: Brian Webb - yea, Bruce -yea, Claude - yea, Seth -yea. 
There was a motion by Seth with a second by Brian Webb to appoint Amanda Crouch to the vacant council seat (previously held by Lucas Crouch) term ends 2027, roll call: Brian Webb - yea, Bruce -yea, Claude - yea, Seth -yea. 

Claude Coffman put in his resignation as council member effective immediately.  The Mayor thanked him for his service.

There was a motion by Seth with a motion by Bruce to appoint Chelsea Wilsey to the vacant council seat of Claude Coffman term to end in 2025, roll call: Brian Webb - yea, Bruce -yea, Amanda - yea, Seth -yea. 

Nominations for council president to nominate Seth as president second by Amanda, roll call: Brian Webb - yea, Bruce -yea, Amanda - yea, Seth -yea, Chelsea - yea. 

Mayor: The Mayor asked Pete to check into the poll changing issue.  The Mayor reported on the progress.  The next Board of Elections meeting is February 13 at 10:00am, room 107 in the courthouse.

The Mayor has heard speculation that we might be losing our post office.  This is nothing but a rumor at this point, but be aware.

The Mayor is interested in a recycling program in the village.  This is an important issue to the Mayor.  Other citizens are interested in a recycling program.  The Mayor will look into it and see what our options are.  Amanda stated that there are different type and size of bins for different size towns.
Marge Trisel spoke about the recycling program at Parkway FFA. 

Joint Meeting with township Matt Grunden brought the cost break down to be split with the village.  Matt was interested in hearing the progress on the polling location.  The Mayor says that the primary will be held in Rockford no matter what.  It is possible that they will change the location after the primary.  The Mayor encouraged people to put their names in to the Board of Elections for poll workers.  There are some classes that you will have to take.  The Mayor is learning more about the Board of Elections and he hopes they learn more about the village. 

Mr. Hammitt asked about the trash bags for sale at the Mini Mart.  Amanda stated that you will have go to a three-month plan or purchase bags directly from Maharg Celina.  The bags will no longer be available within the village.  The bag must say P & R to be picked up within the village.  The Mini Mart doesn't even sell 25 bags per week. 

Solicitor:
Minutes:
There was a motion by Brian Webb with a second by Chelsea to waive the reading of the minutes, roll call: Brian Webb - yea, Bruce -yea, Amanda - yea, Seth -yea, Chelsea - yea. 
There was a motion by Seth with a second by Brian Webb to approve the minutes, roll call: Brian Webb - yea, Bruce -yea, Amanda - yea, Seth -yea, Chelsea - yea.  

Street Commissioner:
Zoning Board:
New Business:
Old Business:
Legislation:
  
Guests:
Marge Trisel asked about several towns passing ordinances to eliminate a dispensary coming into the village.  The Mayor said he had not heard about anyone doing that.  The Village would have to take the first step to pass legislation to have it on the books so that they can't come into the village.  The Mayor will talk to Pete about drafting legislation for this to be approved on three readings. 

Mr. Hammitt asked about the Abels property and Mr. Dorsten asked about the Schmidt property.  Mr. Abels has not been contacted yet.  The Mayor will contact Mr. Abels.  Mr. Schmidt will not talk to us so we will be taking the next step in our procedures. 
Mr. Hammitt is concerned about all the cars sitting on Green Street.  Many are unlicensed.  

There was a motion by Seth second by Amanda to approve the checks and purchase orders, roll call: Brian Webb - yea, Bruce -yea, Amanda - yea, Seth -yea, Chelsea - yea. 
There was a motion by Chelsea second by Seth to approve the financial statements, roll call: Brian Webb - yea, Bruce -yea, Amanda - yea, Seth -yea, Chelsea - yea. 
There was a motion by Seth with a second by Brian to approve the mileage, roll call: Brian Webb - yea, Bruce -yea, Amanda - yea, Seth -yea, Chelsea - yea. 

The Mayor spoke to our State Representative, Angie King, and she stated that she doesn't get involved in local politics.
 
There was a motion by Bruce with a second by Seth to adjourn.


Meeting was called to order at 6:00pm.

Attendance: Terry Seibert, Seth Seibert, Lucas Crouch, Bruce Rickard, Brian Webb, Bryan Selhorst, Kristina Boroff, Pete Van Arsdel, Lanny Hammitt, Rick Emans, Bill & Jackie Cox, Leslie Gartrell - The Daily Standard

Pete administered the oath of office to Brian Webb and Bruce Rickard as councilmen, and Terry Seibert as Mayor for the 2024 year.

Mayor:

Solicitor:

There was a motion by Seth with a second by Bryan Selhorst to waive the reading of the minutes, roll call: Brian Webb-yea, Bruce - yea, Lucas - yea, Seth -yea, Bryan Selhorst - yea.
There was a motion by Brian Webb with a second by Bryan Selhorst to approve the minutes, roll call: Brian Webb-yea, Bruce - yea, Lucas - yea, Seth -yea, Bryan Selhorst - yea.

Street Commissioner: 82 electric utility poles have been replaced in the village.

Zoning Board:

New Business:
The BPA approves and recommends a 4% cost of living increase for village employees for 2024.  There was a motion by Bryan Selhorst, seconded by Seth Seibert to give employees a 4% cost of living increase, roll call: Brian Webb-yea, Bruce - yea, Lucas - yea, Seth -yea, Bryan Selhorst - yea.

Old Business:

Legislation:
        Resolution 2023-08 accepting the amounts and rates and authorizing the necessary levies motion to approve passage Seth Seibert seconded by Bruce Rickard, roll call: Brian Webb-yea, Bruce - yea, Lucas - yea, Seth -yea, Bryan Selhorst - yea.
        Resolution 2023-09 approving the 2024 permanent appropriations by emergency Bryan Selhorst motioned, seconded by Seth, roll call: Brian Webb-yea, Bruce - yea, Lucas - yea, Seth -yea, Bryan Selhorst - yea.   Motion for passage of resolution 2023-09 by Bryan Selhorst, seconded by Brian Webb, roll call: Brian Webb-yea, Bruce - yea, Lucas - yea, Seth -yea, Bryan Selhorst - yea.
        Resolution 2023-10 to approve the 2023 money transfers by emergency Brian Webb motioned, seconded by Bryan Selhorst, roll call: Brian Webb-yea, Bruce - yea, Lucas - yea, Seth -yea, Bryan Selhorst - yea.  Motion for passage of resolution 2023-10 by Seth, seconded by Bryan Selhorst, roll call: Brian Webb-yea, Bruce - yea, Lucas - yea, Seth -yea, Bryan Selhorst - yea.
        Resolution 2023-11 to approve the 2024 solicitor contract for Pete Van Arsdel, Bryan Selhorst motioned for passage, seconded by Seth, roll call: Brian Webb-yea, Bruce - yea, Lucas - yea, Seth -yea, Bryan Selhorst - yea.
  
Guests:
Mr. Hammitt spoke about the property at Mr. Abels and the unlicensed vehicles.  The Mayor is trying to get in contact with him.  Someone possibly living in the trailer as well.
216 South Green Street has problems as well.  Vehicle on 106 East Walnut without tags is a problem, no license.  A lot of the items have been relocated.  The mayor stated that we will address this after the beginning of the new year. 

Jackie Cox asked about Mr. Coffman missing so many meetings.

Mr. Selhorst asked about the village losing our voting location in Mendon and being moved to Rockford.  Many citizens are planning to attend the Board of Elections meeting on December 21 at the courthouse.  The Mayor is encouraging people to attend the meeting and have our voices heard.  We are very concerned with how this will affect our voter turnout.

Terry wished everyone a Merry Christmas and a Happy New Year and encouraged them to continue attending the meetings.

The ATM is getting ready to be placed.

There was a motion by Seth second by Brian Webb to approve the checks and purchase orders, roll call: Brian Webb-yea, Bruce - yea, Lucas - yea, Seth -yea, Bryan Selhorst - yea.

There was a motion by Lucas second by Seth to approve the financial statements, roll call: Brian Webb-yea, Bruce - yea, Lucas - yea, Seth -yea, Bryan Selhorst - yea.

There was a motion by Lucas with a second by Seth to approve the mileage, roll call: Brian Webb-yea, Bruce - yea, Lucas - yea, Seth -yea, Bryan Selhorst - yea.
 
There was a motion by Bruce with a second by Seth to adjourn.




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Meeting was called to order at 6:00pm.

Attendance: Terry Seibert, Seth Seibert, Lucas Crouch, Bruce Rickard, Brian Webb, Kristina Boroff, Josh Kinney, Lanny Hammitt, Rick Emans, Dennis Adams, Bill & Jackie Cox, Rudy & Carol McMichael, Chelsea Wilsey, Erin Gardner The Daily Standard

Mayor:

Solicitor:

There was a motion by Seth with a second by Brian Webb to waive the reading of the minutes, roll call: Seth - yea, Brian Webb - yea, Bruce - yea, Lucas - yea.
There was a motion by Lucas with a second by Seth to approve the minutes, roll call: Seth - yea, Brian Webb - yea, Bruce - yea, Lucas - yea.

Street Commissioner:

Zoning Board:

New Business:
Next meeting is December 12.

Lucas asked about the village acquiring a leaf vacuum for 2024 to help residents get their leaves picked up.  Many other villages have these.  This could possibly a manpower issue for our guys.  Josh said maybe assign a week for it.  It would help keep the leaves out of the storm sewer.  This could be very beneficial for the village.  Council asked Josh to look at pricing for a leaf vacuum. 

Old Business:
Terry spoke with Jim Shaffer about placing the welcome sign on the point by the water tower.  We are waiting to hear back from the alumni committee on a decision.

Cameras have been installed at the park and water plant.

Jackie Cox asked about a house Wayne Street because of a lot of children paying there.  Could we have a slow child at play sign going both ways? We need to keep our children safe.  Council said that is a great idea.  Council asked Josh to put two signs up on this street. Also put up signs any where else that children are at risk. 

Legislation:

Guests:
Mr. Hammitt asked about the junk vehicles and cars parking the wrong way in their driveway and yard.  Terry and Pete looked into this issue.  People are allowed to park any way they wish on their own property as long as they are off the street.  If you are parked on the street, do you have to park a certain way? Terry stated that if you are on the street you must park the correct direction.

There was a motion by Seth second by Brian Webb to approve the checks and purchase orders, roll call: Seth - yea, Brian Webb - yea, Bruce - yea, Lucas - yea.

There was a motion by Lucas second by Seth to approve the financial statements, roll call: Seth - yea, Brian Webb - yea, Bruce - yea, Lucas - yea.


There was a motion by Lucas with a second by Seth to approve the mileage, roll call:
 Seth - yea, Brian Webb - yea, Bruce - yea, Lucas - yea.

There was a motion by Bruce with a second by Seth to adjourn.

Meeting was called to order at 6:00pm.

Attendance: Terry Seibert, Seth Seibert, Lucas Crouch, Bruce Rickard, Brian Webb, Bryan Selhorst, Pete Van Arsdel, Kristina Boroff
Leslie Gartrell, Josh Kinney, Craig Knapke, Lanny Hammitt, Jim Godwin, Rick Emans, Bill & Jackie Cox, Marge Webb, Denny & June Dorsten, Matt & Lisa Dorsten, Rudy & Carol McMichael, Lori Huffman, Chelsea Wilsey, Leslie Gartrell, Kris Louth

Craig Knapke presented the bids for the water service line project.  Six bids were received, Shinn Brothers $110,000 was the low bidder.  We will keep replacing lines until the money is used up.  Craig recommends we go with Shinn Brothers at $110,000.  Bruce made the motion, second by Seth to approve the bid with Shinn Brothers at $110,000 for the water service line replacement project, roll call: Lucas - yea, Bruce - yea, Brian Webb - yea, Bryan Selhorst - yea, Seth - yea.  Josh identified the ones that have already been replaced.  The intent is to do as many of the old ones as possible starting with Glenn Street.  Both sides of the meter base will be replaced.  The goal is to remove any material with the potential to fail.  

New Business:
Next meeting is November 14.

The welcome to Mendon sign was discussed.  Bruce asked a question about location.  Marge stated that she was here to represent Jim Shaffer.  She has a different opinion from Jim about the size and placement of the sign.  Marge stated that Jim has the property for sale.  Terry asked about placing it on the tip of the triangle by the water tower.  Council is in favor of this project, but they are interested in exploring different locations.  They want to make sure there are no obstructions to motorists. 

Old Business:
Zoning permit fees were discussed. We have sold 7 permits this year.  They are currently $25 each.  Council feels that we should just leave the cost the same since we don't sell that many permits. 

Terry asked about the ATM that the medical center planned to install.  He is wondering when it will be installed. 

Legislation:
Resolution 2023-07 for the AMP WASAG pool agreement.  There was a motion by Lucas with a second by Seth to vote on emergency, roll call Lucas - yea, Bruce - yea, Brian Webb - yea, Bryan Selhorst - yea, Seth - yea. 
There was a motion by Seth with a second by Brian Webb to vote on passage of Resolution 2023-07, roll call: Lucas - yea, Bruce - yea, Brian Webb - yea, Bryan Selhorst - yea, Seth - yea. 

Guests:
Mr. Hammitt asked about the letters that were sent and if there was a response.  Yes, letters have been sent and we have received one response.

Marge asked about a drainage tile on her street that is causing a problem.  Marge also asked about the utility bills and if people are paying the late fee? Josh will look at the problem tile.  Josh stated that they are assessed the 18% late fee if they are late.

Lori Huffman stated that she also has a drainage tile by her drive that is dangerously low.
She also thanked council for the clean up day.  It helped her tremendously in cleaning up her property.  She was very grateful for the offer of help from members of the community. 

Kris Louth was present to talk about the Christmas Walk and Festival of Trees.  There will be lots of events that weekend.  It will be held December 1 and 2 this year.  Kris asked Josh Kinney, if the committee provides the lights, could they guys make a Christmas tree of lights this year.  Josh felt that they could help make that happen.  Council will donate $400 to the Christmas committee motion by Bruce with a second by Bryan Selhorst to donate, make check payable to Mendon Tree Festival, roll call: Lucas - yea, Bruce - yea, Brian Webb - yea, Bryan Selhorst - yea, Seth - yea. 

Denny Dorsten asked about the dead tree at the old Steiner place at the school bus stop.  It is a dangerous thing, but it is located on private property. If there is anything that can be done to make it safer we would like to see that happen.

Bryan Selhorst asked if there is any village property that we could use as a dog park? Several residents have expressed an interest in having one.  There may be space at the park? There may be liability insurance involved that could be quite high. 

There was a motion by Brian Webb with a second by Seth to approve the checks and purchase orders, Lucas - yea, Bruce - yea, Brian Webb - yea, Bryan Selhorst - yea, Seth - yea. 
There was a motion by Bryan Selhorst with a second by Brian Webb to approve the financial statements, Lucas - yea, Bruce - yea, Brian Webb - yea, Bryan Selhorst - yea, Seth - yea. 
There was a motion by Seth with a second by Bryan Selhorst to approve the mileage, Lucas - yea, Bruce - yea, Brian Webb - yea, Bryan Selhorst - yea, Seth - yea. 
The Fiscal Officer stated that next month the mileage will be higher due to her attending Fiscal Officer training in Perrysburg, as required by the state.

There was a motion by Bryan Selhorst with a second by Seth to adjourn.


Meeting was called to order at 6:00pm followed by the pledge.

Attendance: Jan Grieshop, Marge Trisel, Alexandria Busacca, Marylin and Veryl Sheets, Karen Sue Murphy, Denny Dorsten, Lanny Hammitt, Rick Emans, Bill and Jackie Cox, Chris Wood, Rob Wood, Rudy and Carol McMichael, Matt and Lisa Dorsten, Dennis Adams, Josh Kinney, Cody Coffman, Niel Loll, Lori Huffman, Leslie Gartrell, John Wooster, Chelsea Wilsey, Kyle Gray, Andrea Marchell, Bruce Rickard, Bryan Selhorst, Brian Webb, Seth Seibert, Terry Seibert, Claude Coffman, Pete Van Arsdel, Kristina Boroff

Mayor: Terry checked on the improvements from the previous letters that were sent.  The ones that have not made improvements, they will receive a second letter.  Council feels that they will send a second letter.  They are several properties that have made improvements.  In the future, Terry will check on these properties to see that status of the properties.

Solicitor: We created a first and second letter, and a written request for an extension.

Minutes: There was a motion by Seth with a second by Bruce to waive the reading of the minutes, roll call: Bryan Selhorst-yea, Seth-yea, Claude-yea, Bruce-yea, Brian Webb-yea.
There was a motion by Brian Selhorst with a second by Brian Webb to approve the minutes, roll call: Bryan Selhorst-yea, Seth-yea, Claude-yea, Bruce-yea, Brian Webb-yea.

Street Commissioner's report:

Zoning Board:

New Business:

Old Business: 
Clean up day is set for Saturday, October 21 at 8am with three dumpsters to be available.

Kyle Gray was present to answer the questions of council.  Bryan Selhorst asked if there was any bias concerning the position.  Kyle Gray does not see a bias and he is willing to be friends with anyone.  He goes by the book and is fair to everyone.  Bruce asked about receiving a donation that would go into a fund and be spent fairly.  Brian Webb asked about billing.  Billing can be monthly or quarterly.  Kyle will visit a property as often as council wishes.  However, council sets the criteria.  Bryan Selhorst asked about a minimum.  Kyle says a half an hour minimum at $12.75.   Claude asked about the time limit to comply.  Council set the time frame last month.  Kyle explained that he would be working for council and council sets the criteria.  Terry explained that council decided on the time limits last month.  It is 30 days for the first letter and then 30 days from the second letter if it is needed.  It has to be a substantial improvement.  Terry will be checking on the progress. 

Guests: Jackie Cox stated that several people are willing to donate money.  They would like to see a specific fund set up for this money that would be used for beautification and help for the village. 
Marge Trisel asked about the appropriations being set up for 2024.  Terry stated that this is what the general fund is used for now.  Jackie asked about the cost for a building permit, which is currently $25.  Could this be raised? Council could discuss this item. 
 
There was a motion to enter executive session to give legal advice to the members of council about not giving legal advice by Brian Webb with a second by Bryan Selhorst, roll call: Bryan Selhorst-yea, Seth-yea, Claude-yea, Bruce-yea, Brian Webb-yea.
There was a motion by Seth to exit executive session, seconded by Bryan Selhorst, roll call: Bryan Selhorst-yea, Seth-yea, Claude-yea, Bruce-yea, Brian Webb-yea.

Jackie asked about the cost for a building permit, which is currently $25.  Could this be raised? Council could discuss this item.  Table it for now. 
Marge asked about reading the full minutes and the treasurer report at each meeting.  There was a question about the number of permits that are issued each year.  Marge asked about how the fees are assessed to the utility bills.  That is a question for the Board of Public Affairs.
Dennis Adams stated that we used to have car shows in town, why can't we have one now?  He stated that effort needs to start from the council table.  He feels that we could make money for the town.  Terry asked Dennis to organize something and present it to council.  Dennis wants to see a group of people get together to organize an event. 

Legislation:
        Resolution 2023-05 accepting the local government fund amounts, there was a motion by Bruce for passage, seconded by Seth, roll call: Bryan Selhorst-yea, Seth-yea, Claude-yea, Bruce-yea, Brian Webb-yea.

        Resolution 2023-06 accepting the amounts and rates as determined by the budget commission and authorizing the necessary levies, there was a motion by Bryan Selhorst for passage, seconded by Seth, roll call: Bryan Selhorst-yea, Seth-yea, Claude-yea, Bruce-yea, Brian Webb-yea.

Checks and purchase orders:
There was a motion by Seth with a second by Bryan Selhorst to approve the checks and purchase orders, roll call: Bryan Selhorst-yea, Seth-yea, Claude-yea, Bruce-yea, Brian Webb-yea.

There was a motion by Bryan Webb with a second by Bryan Selhorst to approve the financial statements, roll call: Bryan Selhorst-yea, Seth-yea, Claude-yea, Bruce-yea, Brian Webb-yea.

There was a motion by Seth with a second by Bryan Selhorst to approve the mileage, roll call: Bryan Selhorst-yea, Seth-yea, Claude-yea, Bruce-yea, Brian Webb-yea.

Chris Wood stated that setting a protocol for the meetings to help it run smoother.

Mr.  came to ask about using Main Street for an event for radio control vehicles.  Council said to put together a proposal and present it to village council.

There was a discussion about a time limit on zoning permit and that they are specific to the construction project designated by the permit.  There was a question about mobile homes and construction.
We cannot give legal advice, you must get legal counsel to help you determine what is allowable.
   
There was a motion by Seth with a second by Bryan Selhorst to adjourn.




Meeting was called to order at 6:00pm followed by the pledge.
Attendance: Karen Sue Murphy, Denny Dorsten, Lanny Hammitt, Rick Emans, Bill and Jackie Cox, Chris Wood, Rob Wood, Rudy and Carol McMichael, Matt and Lisa Dorsten, Dennis Adams, Josh Kinney, Cody Coffman, Niel Loll, Lori Huffman, Leslie Gartrell, John Wooster,
Lucas Crouch, Bruce Rickard, Bryan Selhorst, Brian Webb, Seth Seibert, Terry Seibert, Pete Van Arsdel, Kristina Boroff

Mayor:

Solicitor:

Minutes: There was a motion by Seth with a second by Bryan Selhorst to waive the reading of the minutes, roll call: Lucas - yea, Bruce - yea, Brian Webb -yea, Bryan Selhorst -yea, Seth - yea.
There was a motion by Brian Webb with a second by Seth to approve the minutes, roll call: Lucas - yea, Bruce - yea, Brian Webb -yea, Bryan Selhorst -yea, Seth - yea.

Street Commissioner's report:
Josh explained the security camera quote for the shelter house.  The quote for 4 cameras was $3,150.00, 6 cameras $3,532.00, from Nu Wave.  There was a motion by Bryan Selhorst with a second by Seth to approve the purchase of four cameras from Nu Wave at a cost of $3,150.00, roll call: Lucas - yea, Bruce - yea, Brian Webb -yea, Bryan Selhorst -yea, Seth - yea.  The curbing at the funeral home will cost $2,600 to remove and repair.  There was a motion by Bryan Selhorst with a second by Lucas to approve the curb repair at the funeral home at a cost of $2,600.00, roll call: Lucas - yea, Bruce - no, Brian Webb -yea, Bryan Selhorst -yea, Seth - yea.  Council may want to consider replacing a section of curb throughout the village yearly.  The diagonal sidewalk in the park is uneven and needs some work.  The estimate was $5,000 to replace, $800 to tear out the sidewalk and plant grass, or we can leave it alone.  Council will look at it and see what they think.  There was a motion by Seth with a second by Brian Webb to approve the report, roll call: Lucas - yea, Bruce - yea, Brian Webb -yea, Bryan Selhorst -yea, Seth - yea.

Zoning Board:
Concerning the sidewalk in the park, Niel feels that if we replace it with grass, people will still walk it and create a muddy path.

New Business:
Trick or Treat Saturday, October 28 from 4-6pm.

Fall cleanup day set for October 21 at 8am.  Bryan Selhorst asked if we could get two dumpsters this time instead of three.  Brian Webb feels that we should get three dumpsters.  Bryan Selhorst made a motion to get three dumpsters for October 21 seconded by Brian Webb, roll call: Lucas - yea, Bruce - yea, Brian Webb -yea, Bryan Selhorst -yea, Seth - yea.

Old Business: 
Mr. Gray was not able to be reached to attend the meeting tonight.

Council discussed setting a protocol for running the meetings.  Everything is running smoothly right now.  If council wants to adopt one in the future, they will.  Pete suggests a committee to review Celina's and create our own.  Brian Webb, Terry Seibert, and Bryan Selhorst will form a committee to review the protocol and report back to council.

There was some discussion about creating a weeding process for any complaints that the village received.  Pete stated that the complaint forms will need to be signed to move forward with more official proceedings.  Then we will discuss how to move forward.  George Moore would review the complaints with Pete to determine if further action, beyond a friendly letter, is needed legally. 
There was a discussion about people being willing to donate funds to help with funding the zoning enforcement.  Terry had people ask him if that was a private citizen putting money towards prosecuting another citizen? Terry can see both sides of this, he feels that the village should not accept money from any individuals.  Council will take the appropriate action on any property that is needed, regardless of a donation or not.  Niel felt that any money received would be used at council's discretion for prosecuting individuals, Seth agreed.  Any money donated would go into the general fund to be used for the betterment of the village.  General fund money would be used to take care of the complaints no matter what.  Council would like to create a zoning budget.      
There was no deadline on the friendly letters, some people have done a great job of addressing the issues, others have not done anything.  Are the dumpsters utilized for cleanup day by the properties that received letters? Yes, they are.
Lisa Dorsten stated that Kyle Gray knocks on doors and creates a plan of action with the property owner.  Dennis Adams stated that something needs to be done, this problem has been going on and on.  Jackie Cox says that nobody does anything about the problem. 

Executive Session: There was a motion by Lucas to enter executive session at 7:00pm to discuss legal issues, second by Bryan Selhorst, roll call: Lucas - yea, Bruce - yea, Brian Webb -yea, Bryan Selhorst -yea, Seth - yea. There was a motion by Lucas and a second by Seth to exit executive session at 7:34pm, roll call: Lucas - yea, Bruce - yea, Brian Webb -yea, Bryan Selhorst -yea, Seth - yea.  The following action was taken.
Council is going to move forward with the violations that are signed.  They will check to see if any process has been made first.  There was a motion by Bruce to set the protocol that we send a detailed first courtesy letter with a 30 day limit to the people who warrant another letter,  you have 30 days to comply and if no progress has been made a second letter will be made with a 30 day additional limit stating that legal action will be taken, then the alleged violation will be sent to the prosecuting attorney, seconded by Bryan Selhorst , roll call: Lucas - no, Bruce - yea, Brian Webb -no, Bryan Selhorst -yea, Seth - no.  Motion failed. 
There was a motion by Bruce to set the protocol that we send a detailed first courtesy letter with a 30 day limit to the people who warrant a letter, you have 30 first letter days to comply, please come to the next regular council meeting if you have trouble adhering to this deadline, and if no progress has been made a second letter will be made with a 30 day limit on second letter additional limit stating that legal action will be taken, then the alleged violation will be sent to the prosecuting attorney, seconded by Bryan Selhorst , roll call: Lucas - no, Bruce - yea, Brian Webb -yes, Bryan Selhorst -yea, Seth - yes.  Motion passed.   There is no cost to the village to process these complaints. 
Lisa Dorsten asked if we could send a letter to the properties that have made progress thanking them for their hard work.  Yes, council will send a thank you note.  The complaints will need to be signed by the person making the complaint.  Anyone can sign the complaint as long as they witness the problem.
Matt Dorsten asked is hiring Kyle still on the table? Yes, it is still on the table.  Matt Dorsten asked if we plan to change the zoning code to better fit the needs of Mendon? Pete stated that he did an updated summary to our code to better fit our needs.  Council would need to review those changes and accept them if they wish.  
    
Checks and purchase orders:
There was a motion by Seth with a second by Bryan Selhorst to approve the checks and purchase orders, roll call: Lucas - yea, Bruce - yea, Brian Webb -yea, Bryan Selhorst -yea, Seth - yea.  There was a motion by Bryan Selhorst with a second by Brian Webb to approve the financial statements, roll call: Lucas - yea, Bruce - yea, Brian Webb -yea, Bryan Selhorst -yea, Seth - yea.  There was a motion by Lucas with a second by Brian Webb to approve the mileage, roll call: Lucas - yea, Bruce - yea, Brian Webb -yea, Bryan Selhorst -yea, Seth - yea.

There was a motion by Bryan Selhorst with a second by Seth to adjourn.

link to Ordinances 2020

Resolutions and Ordinances