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If you would like to discuss an issue with council, please contact us prior to the meeting so you can be put on the agenda.  This will give you time to discuss your issue with councilmembers.  Feel free to email us at webmaster@villageofmendon.com
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Council Minutes
March 27, 2018

Meeting was called to order at 7:00pm.
Attendance: Ed Gebert, Kristina Boroff, April Grunden, John Boroff, Kayle Heckler, Pete Van Arsdel, Renee Muhlenkamp, Kerry Walls, Pauline Miller, Jeremy Welker, Ross Finke, Seth Seibert, Terry Seibert, Tom Miller, Josh Crouch

Renee Muhlenkamp conducted the Fair Housing training; she is with Mercer County Community Development.  This training is a requirement for any one receiving CDBG grant funding.  She explained the protected classes in regards to fair housing.  She reviewed the CHIP program and discussed grants that are available for home repairs.  WOCAP is a great resource to help with back rent.  They are located on North Brandon Street, Celina, 419-227-2586.  

Kerry Walls was present to discuss a ditching project in a field next to the village sewer ponds.  It seems that a storm sewer blockage was discovered in the course of their work.  Mr. Walls would like to opportunity to work with the village to determine the scope of the work needed to clear this blockage.  This will benefit both parties; the water has to be able to drain properly.  Mr. Walls asked council for permission to allow Schweiterman's to do some investigation to determine how bad the blockage is.  There was a motion by Pete with a second by Jeremy to allow Schweiterman to scope the tile along the sewer ponds, as long as there is no charge to the village, roll call: Pete - yea, Kayle - yea, Seth - yea, Terry -yea, April - yea, Jeremy-yea. 

Josh Crouch and Tom Miller were present representing the MURA.  They expressed that they would like to work with council on improvements to the park.  Mr. Crouch explained the plans that the MURA has for improvements, and some of the upgrades that have already been made.  Things are going well for the ball program.  There are five teams for this summer.  The goal of the MURA is to provide a safe place for kids to go and to help the town.  The Mayor stated that he is glad that they are continuing the program.  There was some discussion about the bill to repair the water lines last spring.  Council will discuss this further.

Pauline Miller would like to know if something could be done about the yard at 101 South Main Street.  Ross will draft a letter.

There was a motion by April with a second by Jeremy to waive the reading of the minutes, roll call: Pete - yea, Kayle - yea, Seth - yea, Terry -yea, April - yea, Jeremy-yea.  There was a motion by Jeremy with a second by Kayle to approve the minutes, roll call: Pete - yea, Kayle - yea, Seth - yea, Terry -yea, April - yea, Jeremy-yea. 

Street Commissioner:
Randy would like to schedule a meeting with the storm sewer committee to review the video of the blocked line.  The Mayor will coordinate a meeting time.  April Grunden volunteered for the committee.
A storm sewer repair will be made at 203 West High Street.
The Mayor reviewed his plans for the restroom at the shelter house.  This project is still in the very early planning stages.
There was a motion by Terry with a second by Seth to approve the report, roll call: Pete - yea, Kayle - yea, Seth - yea, Terry -yea, April - yea, Jeremy-yea. 

Zoning:

New Business:
There was a motion by Terry with a second by April to approve the ambulance contract with Mercer County at a cost of $1,655.00, roll call: Pete - yea, Kayle - yea, Seth - yea, Terry -yea, April - yea, Jeremy-yea. 
The village council set the cleanup day for Saturday May 12th.  This event is open to village residents only and will be held at the water plant as in the past.
The Mayor was asked to create a new sign for the town hall.  He showed a sketch of the planned sign.  Council discussed it briefly.

Old Business:
The next bottle cap collection date is Saturday, March 31st from 9-10am.

The easement issue on the south end of the village was discussed.  Council does not feel that a survey is required.  Mr. Walls stated that he has no problem with the village driving through his field when the ground is frozen, just not when the corn is standing.  A few sheds have been built in this easement.  Council discussed procedures for village employees accessing the power lines in this easement.

Legislation:
Council heard the first reading of Resolution 2018-01 to place a 2.5 mil renewal levy on the ballot in November.

There was a motion by April with a second by Kayle to approve the checks and purchase orders, roll call: Pete - yea, Kayle - yea, Seth - yea, Terry -yea, April - yea, Jeremy-yea.  There was a motion by April with a second by Kayle to approve the financial statements, roll call: Pete - yea, Kayle - yea, Seth - yea, Terry -yea, April - yea, Jeremy-yea.  There was a motion by Seth with a second by Pete to approve the mileage, roll call: Pete - yea, Kayle - yea, Seth - yea, Terry -yea, April - yea, Jeremy-yea.  There was a motion by Terry with a second by Kayle to adjourn.

Council Minutes
February 27, 2018

Meeting was called to order at 7:00pm.
Attendance: April Grunden, Kayle Heckler, Kristina Boroff, Pete Van Arsdel, John Boroff, Ross Finke, Jeremy Welker, Seth Seibert, Ed Gebert, Pauline Miller, Terry Seibert

Pauline Miller reported that the Christmas Committee and other local organizations had collected money to do a memorial for Brendan Poling.  Council will get back to them at the next meeting.

There was a motion by Jeremy with a second by Seth to waive the reading of the minutes, roll call: Pete - yea, Kayle-yea, Seth - yea, Terry - yea, April - yea, Jeremy - yea.  There was a motion by April with a second by Kayle to accept the minutes, roll call: Pete - yea, Kayle-yea, Seth - yea, Terry - yea, April - yea, Jeremy - yea.

Street Commissioner's report:
New flags were purchased for the civil war memorial.  It has been too wet to do anything with the storm sewer project.
There was a motion by Terry with a second by April to approve the report, roll call: Pete - yea, Kayle-yea, Seth - yea, Terry - yea, April - yea, Jeremy - yea.

Old Business:
Kayle volunteered to run the bottle cap collection on Saturday, March 3rd from 9-10am. 
The easement issue with the farmland on Glenn Street was reviewed.  Council is determining what the next step will be.
Ross will prepare the water tower easement paperwork for the township meeting in March.

There was a motion by Jeremy with a second by Seth to approve the checks and purchase orders, roll call: Pete - yea, Kayle-yea, Seth - yea, Terry - yea, April - yea, Jeremy - yea.  There was a motion by April with a second by Kayle to approve the financial statements, roll call: Pete - yea, Kayle-yea, Seth - yea, Terry - yea, April - yea, Jeremy - yea.
There was no mileage for the month of January for the Fiscal Officer.

There was a motion by Pete with a second by Kayle to go into executive session to discuss a personnel matter, roll call: Pete - yea, Kayle-yea, Seth - yea, Terry - yea, April - yea, Jeremy - yea.
There was a motion by Terry with a second by Pete to exit executive session, roll call: Pete - yea, Kayle-yea, Seth - yea, Terry - yea, April - yea, Jeremy - yea.

There was a motion by Terry with a second by Kayle to give Pete Van Arsdel and Ross Finke authority to make legal decisions on behalf on the village and spend up to a preauthorized amount of $1,000.00, roll call: Pete - abstains, Kayle-yea, Seth - yea, Terry - yea, April - yea, Jeremy - yea.
There was a motion by Kayle with a second by Pete to adjourn.


Council Minutes
January 30, 2018

Meeting was called to order at 7:00pm. Followed by the pledge.
Attendance: Ed Gebert, Seth Seibert, Terry Seibert, Matt Grunden, Sam Hicks, Kristina Boroff, Kayle Heckler, April Grunden, Craig Knapke, John Boroff, Randy Severns, Ross Finke, Jeremy Welker

The Mayor appointed Seth Seibert and Terry Seibert to fill their own vacant council seats.  The Mayor administered the Oath of Office.  Pete Van Arsdel agreed to return to his seat, but was unable to attend this meeting.  Kalye Heckler was present to express an interest in the other vacant seat.  There was a motion by Seth with a second by Terry to appoint Kayle Heckler to village council, roll call: Terry - yea, Seth - yea, April - yea, Jeremy - yea.

Craig Knapke was present to update council on the grant process. There was a motion by Jeremy with a second by Terry to approve the change of the OPWC grant to $500,000, roll call: Terry - yea, Seth - yea, April - yea, Jeremy - yea, Kayle - yea.  There was some discussion about soil boring for the water tower project and meeting with the Township Trustees to discuss and easement of their property by the old water tower.  Matt Grunden, Township Fiscal Officer, stated that the Trustees would like to meet and get something in writing concerning the tower project and easement so that we can move forward with the project.  Randy and Craig will attend the next Trustee meeting.  Ross will help with the easement language.  It will be more cost effective to put the tower near the old one versus putting it on the old school grounds.

There was a motion by April with a second by Terry to nominate Jeremy Welker as council president, roll call: Terry - yea, Seth - yea, April - yea, Jeremy - yea, Kayle - yea. 

Matt Grunden presented council with the invoice for their portion of the insurance.

We will contact Dawson Insurance to see how the water tower will affect our liability insurance.

Sam Hicks was present to voice his concern over Time Warner Cable not having a generator for the village.  When the power goes out, several older residents are left with no phone and therefore, cannot make emergency calls if needed.  Council feels this is a very real concern, but aren't sure if they have any say in what Time Warner does.  They will look into it.

There was a motion by Seth with a second by April to waive the reading of the minutes, roll call: Terry - yea, Seth - yea, April - yea, Jeremy - yea, Kayle - yea.  There was a motion by Terry with a second by Jeremy to approve the minutes, roll call: Terry - yea, Seth - yea, April - yea, Jeremy - yea, Kayle - yea. 

Street Commissioner:
Both of the storm sewers have been installed.  Bruns will video the lines when/if he is available.  Then we will be able to determine the costs to clear the lines.
Kerry Walls expressed concern over surface water backing up into his crops.  Council will review the issue.
The public restroom at the park was discussed.  There is no rush on this project.  Updating streets were discussed as a future project.  The Mayor explained how we have used grant money to do several big projects in the village; we have been blessed to receive that funding.  There was a motion by Terry with a second by Seth to approve the report, roll call: Terry - yea, Seth - yea, April - yea, Jeremy - yea, Kayle - yea. 
New Business:
We will have a levy on the ballot this November.  We will start the legislation process soon.

Old Business:
Bottle Cap collection will be held at Jim's building, this Saturday, February 3rd fro 9-10am.  Kayle, the Mayor, and Jeremy volunteered to be available.

The easement issue on Glenn Street was reviewed.  Ross showed council the surveyors plot map to help make sense of the easement.  Council discussed options.  Ross will get the deeds and check the resident side of things for the next meeting.  The Mayor thanked Ross for getting the map.

There was a motion by Jeremy with a second by April to approve the check and purchase orders for December, roll call: Terry - yea, Seth - yea, April - yea, Jeremy - yea, Kayle - yea.  There was a motion by Terry with a second by Seth to approve the financial statements from December, roll call: Terry - yea, Seth - yea, April - yea, Jeremy - yea, Kayle - yea.  There was a motion by April with a second by Seth to approve the mileage, roll call: Terry - yea, Seth - yea, April - yea, Jeremy - yea, Kayle - yea. 
There was a motion by Terry with a second by Kayle to adjourn.


Council Minutes
April 24, 2018

Meeting was called to order at 7:00pm
Attendance: Sheryl Ellis, Judy Crider, Jan Grieshop, Craig Knapke, Aaron Heilers, April Grunden, Kristina Boroff, Kayle Heckler, Tom Stankard, Pete Van Arsdel, Terry Seibert

Aaron Heilers was present to introduce himself as he is running in the May election for the 84th Ohio House seat.  He spoke about his family, his background, and his vision for the future.  Council thanked him for his time.

Craig Knapke gave an update on the water tower project.  The soil borings have been completed, the results will be in soon.  They met with the Township Trustees to discuss the land needed for the project.  The Trustees have decided to deed the land to the village.  There was a motion by Terry with a second by April to approve the survey, roll call - Kayle - yea, Terry - yea, April - yea, Pete - yea.  The OPWC application scored at 66, the meeting will be held May 10th, and be awarded in early July.

Judy Crider, Sheryl Ellis, and Jan Grieshop were present representing the Alumni Committee and the Christmas Festival Committee.  They expressed their gratitude for council setting the village clean-up day for May 12th.  This is the perfect opportunity to get the village ready for all the festivities planned for Memorial Day weekend.  Mrs. Crider stated that it is a wonderful tribute to our soldiers.  They plan to decorate the gazebo, after the Scout are finished with the repairs.  The planters are being prepared for the monument.  The Alumni Committee is planning to clean out the shelter house.  Everyone is encouraged to attend the events; it is not just for alumni.  There will be free concerts, the alumni banquet, a community church service, a golf scramble, ice cream social, a breakfast, all leading up to the Memorial Day parade on Monday morning.  Local business owners and residents are encouraged to spruce up their properties to show pride in our village and prepare for this wonderful event. 

There was a motion by April with a second by Kayle to approve the planting of a tree in memory of village employee Brendan Poling, the tree will be placed in the lot beside the town hall, roll call - Kayle - yea, Terry - yea, April - yea, Pete - yea.  This memorial is possible by donations from various organizations and residents.

There was a motion by Terry with a second by Kayle to waive the reading of the minutes, roll call - Kayle - yea, Terry - yea, April - yea, Pete - yea.  There was a motion by April with a second by Pete to approve the minutes, roll call - Kayle - yea, Terry - yea, April - yea, Pete - yea.

Street Commissioner's report:
Pete is going to speak to Floyd about the pins on Glenn Street.  The Storm sewer committee will meet the week of May 7th to review the video of the storm sewer lines and decide how to proceed with this project.  There was a motion by Terry with a second by Kayle to approve the report, roll call - Kayle - yea, Terry - yea, April - yea, Pete - yea.
New Business:
Old Business:
There was a motion by Terry with a second by Pete to forgive the invoice from the restroom repairs at the concession stand to the MURA, roll call - Kayle - yea, Terry - yea, April - yea, Pete - yea.
Bottle cap collection is set for this Saturday, May 28th from 9-10am.  The new location is the town hall.  The Mayor will work the collection this time.  Terry will get more barrels.  April will contact the person that has a substantial collection of caps for the village.  We are getting very close to ordering some benches.
Clean-up day is set for Saturday, May 12th at 8am at the water plant.  All council members are encouraged to help with this event.  The Mendon First Church of God is donating a third dumpster for this event. 
Pete is going to check with Ross about the letter that was to be sent to the property owner on Main Street.
The BPA has hired Josh Kinney as assistant utility superintendent.
The Mayor is working on the new sign for the front of the village hall.  It was decided to replace the pipes to hang the sign on as well.

Legislation:
Council heard the second reading of resolution 2018-01 to place a 2.25 mil levy on the November ballot. 

There was a motion by April with a second by Terry to approve the checks and purchase orders for the month, roll call - Kayle - yea, Terry - yea, April - yea, Pete - yea.  There was a motion by Terry with a second by April to approve the financial statements, roll call - Kayle - yea, Terry - yea, April - yea, Pete - yea.  There was a motion by Terry with a second by Kayle to approve the mileage, roll call - Kayle - yea, Terry - yea, April - yea, Pete - yea.  There was a motion by Kayle with a second by Terry to adjourn.






COUNCIL MINUTES
June 12, 2018

Meeting was called to order at 7:00pm.
Attendance: John Boroff, Terrry Seibert, Pete Van Arsdel, Ross Finke, Kristina Boroff, Seth Seibert, Jeremy Welker, Ed Gebert

There was a motion by Jeremy with a second by Seth to waive the reading of the minutes, roll call: Terry -yea, Seth - yea, Jeremy - yea, Pete - yea.  There was a motion by Terry with a second by Jeremy to approve the minutes, roll call: Terry -yea, Seth - yea, Jeremy - yea, Pete - yea.

Street Commissioner's report:
Randy has asked Ross to mail out a couple letters about yards that need mowed or and cleaned up.  Randy will mow the lawn at the vacant property as discussed.
There was a motion by Jeremy with a second by Terry to approve the report, roll call: Terry -yea, Seth - yea, Jeremy - yea, Pete - yea.

Zoning:

New Business:

Old Business:
Bottle cap collection will take place on Saturday, June 16 from 9-10am at the town hall.  Pete will operate the station; Jeremy will be there if he can.  24Fit Mendon is going to donate money to purchase one bench.

Legislation:
Resolution 2018-02, intent to proceed with election to place a 2.5 mil renewal levy on the ballot.  There was a motion by Terry with a second by Jeremy to vote on emergency for resolution 2018-02, roll call: Terry -yea, Seth - yea, Jeremy - yea, Pete - yea.  There was a motion by Jeremy with a second by Seth to vote on passage of resolution 2018-02, roll call: Terry -yea, Seth - yea, Jeremy - yea, Pete - yea.
Resolution 2018-03, to approve the 2019 budget.  There was a motion by Terry with a second by Jeremy to vote on emergency resolution 2018-03, roll call: Terry -yea, Seth - yea, Jeremy - yea, Pete - yea.  There was a motion by Jeremy with a second by Seth to vote on passage of resolution 2018-03, roll call: Terry -yea, Seth - yea, Jeremy - yea, Pete - yea.

Mayor:
The Mayor has gathered the materials for the sign for in front of the town hall.  He will be finishing this project soon.  The Methodist Church will be donating money to help pay for the project.
The Mayor contacted the realtor that had a question about the lot split and mobile home placement within the village.  Our ordinance does not allow a mobile home to be moved into the village where one did not already exist.


Solicitor:
Letters were sent to the property owners as discussed last month.  There is some confusion over an encroachment issue on Main Street.  Ross will continue working on this item.

There was a motion by Jeremy with a second by Pete to approve the checks and purchase orders, roll call: Terry -yea, Seth - yea, Jeremy - yea, Pete - yea.  There was a motion by Seth with a second by Jeremy to approve the financial statements, roll call: Terry -yea, Seth - yea, Jeremy - yea, Pete - yea.
There was a motion by Terry with a second by Pete to approve the mileage, roll call: Terry -yea, Seth - yea, Jeremy - yea, Pete - yea.
There was a motion by Terry with a second by Pete to adjourn.



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