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Please note that the minutes presented on this page are unofficial and subject to change until they are adopted by council at the following month's meeting.

COUNCIL MINUTES
MAY 25, 2021

Meeting was called to order at 7:00pm
Attendance: Bruce Rickard, Brian Webb, Kayle Heckler, Seth Seibert, Terry Seibert, Pete Van Arsdel, Kristina Boroff, Randy Severns, Leslie Gartrell

There was a motion by Terry with a second by Seth to go into executive session to discuss a legal matter, roll call: Brian - yea, Terry -yea, Seth -yea, Kayle - yea.
There was a motion by Terry with a second by Brian to exit executive session, roll call: Brian - yea, Terry -yea, Seth -yea, Kayle - yea.  No action was taken.

Village clean-up day and brush collection was a great success.  Thank you to everyone who helped.

Street Commissioner's report:
There was a motion by Terry with a second by Brian to approve the payment of $750 to R & S Hauling and Sweeping for sweeping Main Street, roll call: Brian - yea, Terry -yea, Seth -yea, Kayle - yea.
There was a motion by Kayle with a second by Terry to approve the purchase of the 2020 Ford F-550 XL truck from Reineke Family Dealerships in the amount of $40,762.00 as recommended by the BPA, roll call: Brian - yea, Terry -yea, Seth -yea, Kayle - yea.
There was a motion by Terry with a second by Seth to approve the purchase of the stainless dump bed, salt spreader, and work light installation on the 2020 Ford F-550 KL truck by Kalida Truck Equipment in the amount of $43,000.00, roll call: Brian - yea, Terry -yea, Seth -yea, Kayle - yea.
There is an issue with the restrooms at the ballpark not being locked at the end of games and practices.  Some damage has occurred.  Randy will speak to the MURA reps to make sure the doors are being locked.  The MURA is also responsible for the trash being placed in the proper receptacles.
There was a motion by Seth with a second by Kayle to approve the report, roll call: Brian - yea, Terry -yea, Seth -yea, Kayle - yea.

New Business:
Pete proposed some possible incentives for village residents that are working on cleaning their properties.  Some dumpster incentives and thank you notes were discussed.  Council will be discussing this item further.  No action was taken.

Old Business:
Council is very pleased with the clean up at 105 South Main Street.  A thank you letter will be sent.
334 South Main is making nice progress on their cleanup.
Council would like to encourage all residents to keep their properties clean.

Legislation:
There was a motion by Terry with a second by Kayle to approve the third reading of Resolution 2021-02 to declaring the necessity to put a 2.6 mil levy on the November ballot, roll call: Brian - yea, Terry -yea, Seth -yea, Kayle - yea.

There was a motion by Seth with a second by Brian to approve the checks and purchase orders, roll call: Brian - yea, Terry -yea, Seth -yea, Kayle - yea.
There was a motion by Brian with a second by Terry to approve the financial statements. roll call: Brian - yea, Terry -yea, Seth -yea, Kayle - yea.
There was a motion by Terry with a second by Seth to approve the mileage, roll call: Brian - yea, Terry -yea, Seth -yea, Kayle - yea.
There was a motion by Seth with a second by Kayle to adjourn.



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Council Minutes
April 27, 2021

Meeting was called to order at 7:00pm.
Attendance: Jackie Cox, Bill Cox, Doris Young, Bill Young, Leslie Gartrell, Jamie Smith, Bruce Rickard, Seth Seibert, John Siano, Brian Webb, Terry Seibert, Kayle Heckler, Kristina Boroff, Randy Severns, Pete Van Arsdel

Jackie and Bill Cox were present to express their concerns about the junk on several properties in the village.  They would like to see people take pride in their property.  It is affecting property values.  Pete and john asked for a list of the addresses that need to be cleaned up.  Council understands and shares their concerns. 

Jamie Smith was present to address his concerns about the junk on properties as well.  He stated that trash is blowing around and weeds are growing.  He would like to see it cleaned up.  He stated that 338 South Main needs to be addressed along with 334 South Main. 
Council is working on the issue.

Doris and Bill Young were present to discuss the property purchase on Market and Green at the ball park.  They are willing to sell the strip of land to the village for $1,000. 
There was a motion by Brian with a second by Terry to approve paying the full invoice amount for the survey to Access Engineering in the amount of $1,250, roll call Seth -yea, Terry -yea, Brian-yea, Bruce-yea, Kayle-yea.  There was a motion by Terry with a second by Seth to approve the purchase price of $1,000 to the Young Trust for the property at the ball diamond, roll call Seth -yea, Terry -yea, Brian-yea, Bruce-yea, Kayle-yea.

There was a motion by Kayle with a second by Seth to waive the reading of the minutes, roll call Seth -yea, Terry -yea, Brian-yea, Bruce-yea, Kayle-yea.  There was a motion by Terry with a second by Brian to approve the minutes, roll call Seth -yea, Terry -yea, Brian-yea, Bruce-yea, Kayle-yea.

Street Commissioner:
There was some discussion about how to handle the ball diamonds if there was no summer ball program this year.  Council feels that the MURA still has a responsibility to take care of the fields.  The Mayor will speak to the MURA about this issue. 
The BPA is looking at quotes for a new dump truck to replace the 1995 dump truck that is beyond repair.  Council is welcome to attend the May Board meeting to review the quotes.  The dump truck will be used by all departments. 
There was a motion by Seth with a second by Terry to approve the report, roll call Seth -yea, Terry -yea, Brian-yea, Bruce-yea, Kayle-yea.

Zoning: No meeting was help in April, they plan to meet in May.


New Business:
Terry and Seth Seibert presented a picture of both water towers to be hung in the council room. 

Brush Collection will be held on Saturday, May 15 along with village clean up day.  Both events will be posted.  All council members will be present to help.

Old Business:
Mr. Drees at 105 South Main Street has done an outstanding job of cleaning up his property.  Council is very appreciative of his efforts. 

The property at 334 South Main Street will be reassessed.  Council will determine if they are violating village ordinance.

There was some discussion about painting at the village parks and replacement of the swings.  The mayor and his family will be working on this project. 

Legislation:
Council heard the second reading of Resolution 2021-02 concerning the renewal levy for the November ballot.

Resolution 2021-03 requesting the levy valuation from the county auditor was motioned for passage by Bruce and seconded by Terry, roll call Seth -yea, Terry -yea, Brian-yea, Bruce-yea, Kayle-yea.

There was a motion by Seth with a second by Brian to approve the checks and purchase orders, roll call Seth -yea, Terry -yea, Brian-yea, Bruce-yea, Kayle-yea.  There was a motion by Seth with a second by Kayle to approve the financial statements, roll call Seth -yea, Terry -yea, Brian-yea, Bruce-yea, Kayle-yea.
There was a motion by Bruce with a second by Kayle to approve the mileage, roll call Seth -yea, Terry -yea, Brian-yea, Bruce-yea, Kayle-yea.

There was a motion by Seth with a second by Brian to adjourn.



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Council Minutes
March 30, 2021

Meeting was called to order at 7:00pm.
Attendance: John Siano, Bruce Rickard, Brian Webb, Terry Seibert, Seth Seibert, Kayle Heckler, Kristina Boroff, Randy Severns, Chris Thompson, Cody Coffman, Leslie Gartrell, Pete Van Arsdel

Guests:
Chris Thompson was present to discuss the letter he received about his property at 334 South Main Street.  Council assured him that he was not the only resident to receive a letter and that they are committed to cleaning up the village.  Mr. Thompson was very agreeable and stated that he would work on removing some of the vehicles from his property.  He was happy to help.

There was a motion by Terry with a second by Seth to waive the reading of the minutes, roll call: Bruce-yea, Brian-yea, Terry-yea, Seth-yea, Kayle-yea.  There was a motion by Bruce with a second by Brian to approve the minutes, roll call: Bruce-yea, Brian-yea, Terry-yea, Seth-yea, Kayle-yea. 

Street Commissioner:
General Construction Company will be resurfacing the river bridge beginning April 19.  The bridge will be closed for up to three weeks. 
Five trees need to be removed from 106 West High Street and 219 West Walnut Street.  There was a motion by Terry with a second by Bruce to approve Springer and Sons Tree Service to remove the five trees at a cost of $3,600, roll call: Bruce-yea, Brian-yea, Terry-yea, Seth-yea, Kayle-yea. 
Randy presented three quotes for lawn care service.  KBS Lawncare at $300 per mowing, Gerard Enterprises at $325 per mowing, and CJ's Lawn Care at $295 per mowing.  Cody Coffman was present from CJ's Lawn Care to answer questions.  He has broken out the village into sections with the cost to mow each section.  If the village needs an area mowed an extra time, we will be billed the stated amount.  Invoices will be sent monthly.  Randy and Josh will be the contacts for any mowing related questions.  There was a motion by Bruce with a second by Terry to award the law care contract to CJ's Lawn Care, roll call: Bruce-yea, Brian-yea, Terry-yea, Seth-yea, Kayle-yea. 
There was a motion by Terry with a second by Brian to approve the report, roll call: Bruce-yea, Brian-yea, Terry-yea, Seth-yea, Kayle-yea. 

Zoning:
John, Brian, Seth, and Niel met to go over the zoning information and get John up to date on any changes.  A few items were discussed for clarification.  The committee plans to meet in two weeks, Pete will be asked to join them. 




New Business:
Village cleanup day was set for Saturday, May 15 at the water plant.  Three dumpsters will be ordered for the event.  We will put a notice on the utility bills. There was a motion by Brian with a second by Terry to order three dumpsters for cleanup day, roll call: Bruce-yea, Brian-yea, Terry-yea, Seth-yea, Kayle-yea.

A date for brush collection pick up will be set at the April meeting.

Old Business:
The survey is complete for the property at the corner of Market and Green Street.  Pete is working on the deeds.

There was a motion by Terry with a second by Seth to approve the checks and purchase orders, roll call: Bruce-yea, Brian-yea, Terry-yea, Seth-yea, Kayle-yea.  There was a motion by Brian with a second by Kayle to approve the financial statements, roll call: Bruce-yea, Brian-yea, Terry-yea, Seth-yea, Kayle-yea.  There was a motion by Terry with a second by Kayle to approve the mileage, roll call: Bruce-yea, Brian-yea, Terry-yea, Seth-yea, Kayle-yea. 
There was a motion by Seth with a second by Kayle to adjourn. 


 

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COUNCIL MINUTES
FEBRUARY 24, 2021


Meeting was called to order at 7:00pm.
Attendance: John Siano, Brian Webb, Bruce Rickard, Kayle Heckler, Terry Seibert, Seth Seibert
Kristina Boroff, Pete Van Arsdel, Niel Loll, Randy Severns,
Leslie Gartrell, Michelle Van Arsdel, Cody Coffman, Eric Nelson, Aaron Drees, Stephanie Frank

Guests:
Aaron Drees was present to request an extension on cleaning up the vehicles from his property at 105 South Main Street.  Council was satisfied with the progress he has made so far.  Here was a motion by Seth with second by Kayle to grant Mr. Drees a 60 day extension to April 23, 2021 to finish the cleanup at 105 South Main Street, roll call: Kayle- yea, Seth - yea, Terry - yea, Brian-yea, Bruce-yea. 

Cody Coffman and Eric Nelson were present to express their interest in the village lawn care contract.  When Randy gets all the information together, they will be contacted.  Their lawn care company is insured and they would be willing to increase their coverage if needed.

There was a motion by Terry with a second by Bruce to waive the reading of the minutes, roll call: Kayle- yea, Seth - yea, Terry - yea, Brian-yea, Bruce-yea.  There was a motion by Kayle with a second by Seth to approve the minutes, roll call: Kayle- yea, Seth - yea, Terry - yea, Brian-yea, Bruce-yea.

Street Commissioner:
The contract renewal is complete for Federal Field Services for the tornado siren.
We will be replacing the salt spreader on the dump truck.  It is 26 years old and beyond repair.
Young Construction helped move the massive amounts of snow to the old school parking lot.  Council thanked Randy for doing a great job of getting the streets cleared.

Zoning:
The property owner on Main Street that had a house fire will be building a new home on that lot.
A property owner is planning to add on to their home.

New Business:
Volunteers for the Zoning Committee are Seth, Brian, Niel, John, and Pete as needed.
John will set a meeting date and let the committee know.  Wednesdays or Thursday after 6:00 is best.

Pete and Michelle Van Arsdel proposed the idea of a farmer's market in the village parking lot.  This would be open to anyone, but a permit and approval would be required.  There was a motion by Bruce with a second by Kayle to work with Pete and Michelle to set up a farmers market in the village parking lot during the months of April through October, roll call: Kayle- yea, Seth - yea, Terry - yea, Brian-yea, Bruce-yea.

Now that the weather has broken, Pete will send a letter to 334 South Main Street regarding the cleanup at that property.

The property deed issue at Market and Green Street is waiting for the survey.  They were scheduled two months out.

Legislation:

Mayor:
We will be getting the Mayor a set of keys so that he can be updated on village issues.

Solicitor:
Pete will be working with Kristina to get the levy legislation ready for the March meeting.

There was a motion by Terry with a second by Brian to approve the checks and purchase orders, roll call: Kayle- yea, Seth - yea, Terry - yea, Brian-yea, Bruce-yea.  There was a motion by Seth with a second by Kayle to approve the financial statements, roll call: Kayle- yea, Seth - yea, Terry - yea, Brian-yea, Bruce-yea.
There was a motion by Terry with a second by Kayle to approve the mileage, roll call: Kayle- yea, Seth - yea, Terry - yea, Brian-yea, Bruce-yea.

The Fiscal Officer has been updating the village website.  The resolution and ordinances from 2016 to the present are available now.  More will be added as time allows.  There are plans to update the site along with the past council minutes.  Kayle thanked Kristina for doing the updates.

There was a motion by Kayle with a second by Seth to adjourn.

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COUNCIL MINUTES
JANUARY 26, 2021

Meeting was called to order at 7:00pm.
Attendance: Matt Grunden, Randy Severns, John Siano, Bruce Rickard, Brian Webb, Terry Seibert, Seth Seibert, Kayle Heckler, Pete Van Arsdel, Kristina Boroff, Bill Young

There were two interested people in the council president position.  Brian made a motion to nominate Bruce, seconded by Terry, roll call: Terry- yea, Brian -yea, Bruce-yea, Kayle-yea, Seth-yea.  Bruce Rickard is council president for 2021.

Joint meeting with the Township Trustees: Matt Grunden brought the new contract and the 2020 expense report.

Guests:
Bill Young was present to discuss the property at the corner of Market and Green Street.  There is an issue with part of the ball diamond sitting on Young's property.  Young's plan to sell the rest of the property and want to get the two lots split.  There was a motion by Terry with a second by Kayle to authorize Pete Van Arsdel to spend up to $1,000 to get the lot surveyed, roll call: Terry- yea, Brian -yea, Bruce-yea, Kayle-yea, Seth-yea.  The buyer will also be getting a survey.  This will help to get the ball diamond portion split off so the Mr. Hughes can purchase the vacant lot and the village can purchase the ball diamond portion.

John Siano was present to express his interest in the vacant council seat left by Steve Hughes.  There was a motion by Terry with a second by Seth to enter executive session to discuss this personnel issue, roll call: Terry- yea, Brian -yea, Bruce-yea, Kayle-yea, Seth-yea.  There was a motion by Terry with a second by Brian to exit executive session, roll call: Terry- yea, Brian -yea, Bruce-yea, Kayle-yea, Seth-yea.  There was some discussion with Mr. Siano.  He expressed an interest in filling the mayor seat left vacant by Kris Hughes.  There was a motion by Kayle with a second by Terry to appoint John Siano as Mayor to fill the remaining term, roll call: Terry- yea, Brian -yea, Bruce-yea, Kayle-yea, Seth-yea.

There was a motion by Terry with a second by Seth to waive the reading of the minutes, roll call: Terry- yea, Brian -yea, Bruce-yea, Kayle-yea, Seth-yea.  There was a motion by Kayle with a second by Brian to approve the minutes, roll call: Terry- yea, Brian -yea, Bruce-yea, Kayle-yea, Seth-yea.

Street Commissioner:
Randy would like to get quotes from four lawn-mowing contractors.  Pete will help Randy with the description.  Council gave the ok to proceed.

There is an issue with a cemetery deed.  The family is unable to decide whom the remaining family plots are supposed to go to.  Pete said that the family would have to go to probate court to settle the matter,
There was a motion by Terry with a second by Brian to approve the report, roll call: Terry- yea, Brian -yea, Bruce-yea, Kayle-yea, Seth-yea.

New Business:

Old Business:
The property at 105 South Main Street is making progress on their cleanup.
Pete will draft letter to 334 South Main Street about the junk, weeds, and vehicles.

Legislation:
There was a motion by Seth with a second by Kayle to vote on passage Resolution 2021-01 for the 2021 solicitor contract, roll call: Terry- yea, Brian -yea, Bruce-yea, Kayle-yea, Seth-yea.

There was a motion by Seth with a second by Brian to approve the checks and purchase orders, roll call: Terry- yea, Brian -yea, Bruce-yea, Kayle-yea, Seth-yea.  There was a motion by Bruce with a second by Seth to approve the financial statements, roll call: Terry- yea, Brian -yea, Bruce-yea, Kayle-yea, Seth-yea.
There was a motion by Kayle with a second by Brian to approve the mileage, roll call: Terry- yea, Brian -yea, Bruce-yea, Kayle-yea, Seth-yea.

There was a brief discussion with the new mayor about upcoming projects and other items for 2021.
There was a motion by Kayle with a second by Seth to adjourn.

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COUNCIL MINUTES
DECEMBER 15, 2020

The meeting was called to order at 7:00pm
Attendance: Bruce Rickard, Brian Webb, Kris Hughes, Steve Hughes, Terry Seibert, Seth Seibert, Kristina Boroff, Randy Severns, Pete Van Arsdel, Aaron Drees, Stephanie Frank, Leslie Gartrell

Mr. Drees was present at the request of councilman Terry Seibert to discuss a fence at his property at 105 South Main Street.  There was a motion by Steve with a second by Bruce to enter executive session to discuss a legal matter, roll call: Seth -yea, Terry -yea, Brian - yea, Bruce -yea, Steve - yea.  There was a motion by Terry with a second by Seth to exit executive session, roll call: Seth -yea, Terry -yea, Brian - yea, Bruce -yea, Steve - yea.  There was a lengthy discussion concerning the steps that Mr. Drees must take in order to get his property in compliance for a business.  There was also discussion about a fence at the property.  Mr. Drees was directed to contact legal counsel and the zoning inspector to move forward with his plans.

There was a motion by Bruce with a second by Terry to waive the reading of the minutes, roll call: Seth -yea, Terry -yea, Brian - yea, Bruce -yea, Steve - yea.  There was a motion by Seth with a second by Brian to approve the minutes, roll call: Seth -yea, Terry -yea, Brian - yea, Bruce -yea, Steve - yea.

Street Commissioner:
There was a motion by Brian with a second by Steve to approve the replacement of the dump truck tires, roll call: Seth -yea, Terry -yea, Brian - yea, Bruce -yea, Steve - yea.
Lawn care options for the 2021 season is being discussed.  It will be finished after the holidays. 
There was a motion by Steve with a second by Seth to approve the report, roll call: Seth -yea, Terry -yea, Brian - yea, Bruce -yea, Steve - yea.

New Business:
There was a motion by Terry with a second by Bruce to approve the 3% raise for employees as recommended by the BPA, roll call: Seth -yea, Terry -yea, Brian - yea, Bruce -yea, Steve - yea.

Legislation:
There was a motion by Steve with a second by Terry to vote on the passage of Ordinance 2020-01, concerning residential accessory buildings, on the third reading, roll call: Seth -yea, Terry -no, Brian - yea, Bruce -yea, Steve - yea.  Ordinance approved.

There was a motion by Steve with a second by Brian to vote on passage of Ordinance 2020-02, concerning regulation of fences, on the third reading, roll call: Seth -yea, Terry -yea, Brian - yea, Bruce -yea, Steve - yea.  Ordinance approved.

There was a motion by Steve with a second by Seth to vote on passage of Ordinance 2020-03, concerning junk vehicles, on the third reading, roll call: Seth -no, Terry -no, Brian - yea, Bruce -yea, Steve - yea.  Ordinance approved.

There was a motion by Steve with a second by Seth to vote on passage of Ordinance 2020-04, concerning the storage of junk, on the third reading, roll call: Seth -no, Terry -no, Brian - yea, Bruce -no, Steve - yea.  Ordinance failed.

There was a motion by Terry with a second by Steve to vote on emergency resolution 2020-06 concerning the approval of 2021 permanent appropriations, roll call: Seth -yea, Terry -yea, Brian - yea, Bruce -yea, Steve - yea.  There was a motion by Seth with a second by Bruce to vote on passage of Resolution 2020-06 concerning the approval of the 2021 permanent appropriations, roll call: Seth -yea, Terry -yea, Brian - yea, Bruce -yea, Steve - yea.

There was a motion by Terry with a second by Seth to approve the checks and purchase orders, roll call: Seth -yea, Terry -yea, Brian - yea, Bruce -yea, Steve - yea.  There was a motion by Seth with a second by Brian to approve the financial statements, roll call: Seth -yea, Terry -yea, Brian - yea, Bruce -yea, Steve - yea.

There was a motion by Seth with a second by Terry to approve the mileage, roll call: Seth -yea, Terry -yea, Brian - yea, Bruce -yea, Steve - yea.
There was a motion by Bruce with a second by Seth to adjourn.



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Council Minutes
November 10, 2020

Meeting was called to order at 7:00pm.
Attendance: Bruce Rickard, Kris Hughes, Steve Hughes, Kayle Heckler, Brian Webb, Terry Seibert, Seth Seibert, Kristina Boroff, Pete Van Arsdel, Randy Severns, Aaron Drees, Stephanie Frank

Mr. Aaron Drees was present to discuss his property at 105 South Main Street.  Council sent Mr. Drees a letter explaining the zoning rules for his property and requesting that he address the violations.  There was a lengthy discussion about the vehicles being stored on the property and their use.  Mr. Drees explained his plans for the property and asked council if they could come to a compromise.  Council state that they were willing to give Mr. Drees an extension on the normal timeframe for cleaning up his property.  There was a motion by Steve with a second by Brian to allow Mr. Drees until February 15, 2021 to clean up his property to comply with the village zoning code, roll call: Steve - yea, Bruce- yea, Brian - Terry -yea, Seth -yea, Kayle -yea.  Terry stated that council would be willing to give him an extension if he needed, as long as he has made significant progress on the cleanup. 

There was a motion by Bruce with a second by Kayle to waive the reading of the minutes, roll call: Steve - yea, Bruce- yea, Brian - Terry -yea, Seth -yea, Kayle -yea.  There was a motion by Terry with a second by Seth to approve the minutes, roll call: Steve - yea, Bruce- yea, Brian - Terry -yea, Seth -yea, Kayle -yea. 

Street Commissioner's report:
Randy reported on the alley request of Mr. Sipe.  He stated that an alley in this right of way would be beneficial to the village for utility access, but not for the sanitary sewer access.  This project would cost between $8,000 and $12,000.  This alley would affect six property owners.  Randy stated that the village has used this right of way very infrequently in his time with the village.  Council had a lengthy discussion about the value to the village for this project.  The cost of the project is considerable for the low benefit to the village.  Council stated that Randy could tell Mr. Sipe that he is free to talk to all the neighbors about the project.  If the neighbors were interesting in having the alley and contributing to the cost of the construction, then council would be willing to discuss it further.
There was a motion by Seth with a second by Kayle to approve the report, roll call: Steve - yea, Bruce- yea, Brian - Terry -yea, Seth -yea, Kayle -yea. 

Zoning:
New Business:

Old Business:
Randy reviewed the lawn care contract with council and stated that the village would spray around the fences for weeds in the spring to try to stay ahead of them.  There was a question of putting the lawn care out to bid.  The potential contractors would have to meet with Randy and Josh know exactly what would be expected.  Randy will work on a list of the areas to be mowed and put the project out to bid.  There was a motion by Bruce with a second by Brian to put the lawn care out to bid in the Daily Standard, roll call: Steve - yea, Bruce- yea, Brian - Terry -yea, Seth -yea, Kayle -yea.  

Legislation:
Mr. Seibert had several items that he wanted clarified in the Ordinances that council was hearing. 
Ordinance 2020-01 limits a shed size.  A variance could allow for a larger shed to be constructed.  Council is willing to work with residents on this item.
Council heard the 2nd reading of Ordinance 2020-01.

Council heard the 2nd reading of Ordinance 2020-02 concerning fences. 

Ordinance 2020-03 concerning junk motor vehicles.  In order to have a vehicle towed from a private property, council would have to go through the proper legal channels to obtain a court order.
Council heard the 2nd reading of Ordinance 2020-03.

Ordinance 2020-04 concerning the storage of junk.  Mr. Seibert does not feel that it is right to tell people what is junk and what they can have on their property, within reason.  Mr. S. Hughes said that the zoning code tells residents what is allowed and feels that it is time to address the junk issues within the village.  Mr. Van Arsdel stated that old car restoration projects could be an issue with this ordinance. 
Council heard the 2nd reading of Ordinance 2020-04.

Mayor:
Solicitor:

There was a motion by Kayle with a second by Steve to approve the checks and purchase orders, roll call: Steve - yea, Bruce- yea, Brian - Terry -yea, Seth -yea, Kayle -yea.  There was a motion by Brian with a second by Steve to approve the financial statements, roll call: Steve - yea, Bruce- yea, Brian - Terry -yea, Seth -yea, Kayle -yea.  There was a motion by Kayle with a second by Seth to approve the mileage, roll call: Steve - yea, Bruce- yea, Brian - Terry -yea, Seth -yea, Kayle -yea. 
There was a motion by Terry with a second by Seth to adjourn.




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Council Minutes
October 27, 2020

Meeting was called to order at 7:00pm.
Attendance: Kayle Heckler, Seth Seibert, Terry Seibert, Brian Webb, Bruce Rickard, Steve Hughes, Randy Severns, Bryan Sipe, Brian Selhorst, Kristina Boroff

Mr. Sipe was present to discuss the possibility of putting an alley behind his house on the village right of way.  There is a sanitary sewer line running down the right of way along with utility lines.  Randy Severns stated that it really would not benefit the sanitary sewer line, but the alley would be useful for the utility lines.  Randy will evaluate the area and report to council next month.

Mr. Selhorst was present to inquire about a liquor permit to serve alcohol at the Kozy Korner.  He was directed to speak to an attorney and contact the state liquor board as how to proceed.

There was a motion by Terry with a second by Bruce to waive the reading of the minutes, roll call: Kayle - yea, Seth - yea, Terry -yea, Brian - yea, Bruce -yea, Steve - yea.  There was a motion by Kayle with a second by Bruce to approve the minutes, roll call: Kayle - yea, Seth - yea, Terry -yea, Brian - yea, Bruce -yea, Steve - yea. 

Street Commissioner's report:
There was a motion by Terry with a second by Seth to approve payment to Taylor Painting for $2,962.68 for sealing the parking lot, roll call: Kayle - yea, Seth - yea, Terry -yea, Brian - yea, Bruce -yea, Steve - yea. 
There was a motion by Steve with a second by Brian to approve payment to Springer and Sons Tree Service for $2,400 for tree removal, roll call: Kayle - yea, Seth - yea, Terry -yea, Brian - yea, Bruce -yea, Steve - yea. 
There was a motion by Bruce with a second by Steve to allow Cami High to do volunteer work around the village to get hours for National Honor Society, roll call: Kayle - yea, Seth - yea, Terry -yea, Brian - yea, Bruce -yea, Steve - yea. 
There was a motion by Kayle with a second by Seth to approve the report, roll call: Kayle - yea, Seth - yea, Terry -yea, Brian - yea, Bruce -yea, Steve - yea. 

Zoning:

New Business:
The next meeting is set for November 10.

Pete will draft a letter to the property owner at 105 South Main Street about the state of the property.

The KBS Lawncare contract was tabled until the next meeting.  Randy will be reviewing the contract and making a list of possible changes.
The Shirissa Seibert Made From Scratch Foundation would like to donate a 9 hole Frisbee golf course to be placed at the Mendon Union Memorial park.  There was a motion by Bruce with a second by Steve to approve the donation and placement of the 9 hole Frisbee golf course at the park, roll call: Kayle - yea, Seth - yea, Terry -yea, Brian - yea, Bruce -yea, Steve - yea.  Council thanked them for their donation.

John Boroff suggested an animated light display for the village hall and lights for the tree in the park to help make the village look festive this year since the Christmas Walk cannot be held due to the pandemic.  The lights can be used each year.  Mr. Boroff is happy to head up the project if village council would purchase the necessary equipment.  There was a motion by Kayle with a second by Seth to approve a budget of $1,500 to purchase Christmas lights and the control box for the animated display for the park and the village hall, roll call: Kayle - yea, Seth - yea, Terry -yea, Brian - yea, Bruce -yea, Steve - yea.  Council gave the ok for Mr. Boroff to head up the project.

Old Business:

Legislation:
The first reading was heard of Ordinance 2020-01, 2020-02, 2020-03, and 2020-04.  These ordinances can be found on the village website.

Mayor:
Solicitor:

There was a motion by Brian with a second by Steve approve the checks and purchase orders, roll call: Kayle - yea, Seth - yea, Terry -yea, Brian - yea, Bruce -yea, Steve - yea. 
There was a motion by Seth with a second by Steve to approve the financial statements, roll call: Kayle - yea, Seth - yea, Terry -yea, Brian - yea, Bruce -yea, Steve - yea. 
There was a motion by Terry with a second by Kayle to approve the mileage, roll call: Kayle - yea, Seth - yea, Terry -yea, Brian - yea, Bruce -yea, Steve - yea. 

There was a motion by Kayle with a second by Seth to adjourn.



  
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COUNCIL MINUTES
SEPTEMBER 30, 2020

Meeting was called to order at 7:00pm.
Attendance: Kayle Heckler, Bruce Rickard, Steve Hughes, Kris Hughes, Brian Webb, Seth Seibert, Terry Seibert, Kristina Boroff, Niel Loll, Pete Van Arsdel, Leslie Gartrell

There was a motion by Seth with a second by Kayle to waive the reading of the minutes, roll call: Brian -yea, Bruce - yea, Steve - yea, Kayle - yea, Seth - yea, Terry - yes.  There was a motion by Steve with a second by Brian to approve the minutes, roll call: Brian -yea, Bruce - yea, Steve - yea, Kayle - yea, Seth - yea, Terry - yes. 

Street Commissioners report:
Taylor Painting will be black topping the parking lot next week.  The parking lot needs some attention; it is getting to be in poor shape.
We have received the 2015 bucket truck.
There was a motion by Bruce with a second by Terry to approve the report, roll call: Brian -yea, Bruce - yea, Steve - yea, Kayle - yea, Seth - yea, Terry - yes. 

New Business:
Trick or Treat is set for Saturday, October 31 from 4:00 to 6:00pm.
Council received a complaint about a property on South Main Street.  A friendly letter will be sent to ask them to address the issue.

Legislation:
There was a motion by Bruce with a second by Terry to approve passage of resolution 2020-03 accepting the local government fund amounts, roll call: Brian -yea, Bruce - yea, Steve - yea, Kayle - yea, Seth - yea, Terry - yes. 
There was a motion by Seth with a second by Kayle to approve passage of resolution 2020-04 accepting the amounts and rate as determined by the budget commission and authorizing the necessary levies, roll call: Brian -yea, Bruce - yea, Steve - yea, Kayle - yea, Seth - yea, Terry - yes. 

There was a motion by Brian with a second by Kayle to approve the checks and purchase orders, roll call: Brian -yea, Bruce - yea, Steve - yea, Kayle - yea, Seth - yea, Terry - yes. 
There was a motion by Seth with a second by Terry to approve the financial statements, roll call: Brian -yea, Bruce - yea, Steve - yea, Kayle - yea, Seth - yea, Terry - yes. 
There was a motion by Bruce with a second by Terry to approve the mileage, roll call: Brian -yea, Bruce - yea, Steve - yea, Kayle - yea, Seth - yea, Terry - yes. 

There was a motion by Bruce with a second by Seth to adjourn.



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Council Minutes
August 25, 2020

Meeting was called to order at 7:00pm.
Attendance: Steve Hughes, Kris Hughes, Bruce Rickard, Brain Webb, Kayle Heckler, Terry Seibert, Seth Seibert, Kristina Boroff, Randy Severns, Leslie Gartrell, Pete Van Arsdel

There was a motion by Terry with a second by Steve to waive the reading of the minutes, roll call: Steve - yea, Bruce - yea, Brian - yea, Terry - yea, Seth - yea, Kayle - yea.  There was a motion by Seth with a second by Kayle to approve the minutes, roll call: Steve - yea, Bruce - yea, Brian - yea, Terry - yea, Seth - yea, Kayle - yea. 

Street Commissioner's report:
Randy presented the bids for the digger truck.  There was a motion by Steve with a second by Bruce to approve the purchase of the digger truck from Utility Truck Equipment, Inc. for $86,500 as recommended by the board of public affairs, roll call: Steve - yea, Bruce - yea, Brian - yea, Terry - yea, Seth - yea, Kayle - yea.
The street projects are complete.  Crack sealing was completed on several streets.  Taylor Painting will apply sealer to the town parking lot before this winter.
There was a motion by Seth with a second by Kayle to approve the report, roll call: Steve - yea, Bruce - yea, Brian - yea, Terry - yea, Seth - yea, Kayle - yea. 

Zoning:
The committee has made great progress condensing the zoning codebook.  Pete present a Reader's Digest version of the code for council to review.  There is still some work that needs to be done and some items will require legislative action.  The committee is looking for the fencing setbacks.  Pete and Steve will contact Niel to see if he has them.

Old Business:
The letters were sent to the Pier family concerning the issues behind their property.  We will try to contact them again before Pete helps us draft a violation letter.

The Huey property has been cleaned up.

Craig Knapke sent an update on the street project.  The project is complete.  There was a motion by Bruce with a second by Steve to accept the project as complete, roll call: Steve - yea, Bruce - yea, Brian - yea, Terry - yea, Seth - yea, Kayle - yea.  There was a motion by Terry with a second by Brian to approve the final change order for $29,752.88, roll call: Steve - yea, Bruce - yea, Brian - yea, Terry - yea, Seth - yea, Kayle - yea.  There was a motion by Steve with a second by Kayle to approve Wagner Paving's pay request for $160,196.63, roll call: Steve - yea, Bruce - yea, Brian - yea, Terry - yea, Seth - yea, Kayle - yea.  The village portion of this payment is $15,196.63.

There was a motion by Seth with a second by Steve to approve the checks and purchase orders, roll call: Steve - yea, Bruce - yea, Brian - yea, Terry - yea, Seth - yea, Kayle - yea.  There was a motion by Brian with a second by Terry to approve the financial statements, roll call: Steve - yea, Bruce - yea, Brian - yea, Terry - yea, Seth - yea, Kayle - yea.  There was a motion by Kayle with a second by Steve to approve the mileage, roll call: Steve - yea, Bruce - yea, Brian - yea, Terry - yea, Seth - yea, Kayle - yea. 
There was a motion by Seth with a second by Kayle to adjourn.


 

____________________________________________________________________________________________________________________________
COUNCIL MINUTES
JULY 28, 2020

Meeting was called to order at 7:00pm.
Attendance: Kayle Heckler, Bruce Rickard, Pete Van Arsdel, Brian Webb, Kris Hughes, Kristina Boroff, Randy Severns, Leslie Gartrell, Steve Hughes, Seth Seibert, Terry Seibert

There was a motion by Steve with a second by Bruce to waive the reading of the minutes, roll call: Kayle -yea, Steve -yea, Bruce-yea, Brian - yea, Terry -yea, Seth-yea.  There was a motion by Terry with a second by Steve to approve the minutes, roll call: Kayle -yea, Steve -yea, Bruce-yea, Brian - yea, Terry -yea, Seth-yea.

Street Commissioner's report:
Terry and Bruce will go with Randy to look at the trees that need taken down.  Randy will get an estimate for removal of the trees.  Steve offered the name of a tree removal company.
The BPA recommends that council put out for bid for a new bucket truck to replace the 1990-bucket truck.  The 1990 truck will then be sold.  /there was a motion by Steve with a second by Seth to place and ad in the paper for two weeks accepting bids for the purchase of a new bucket truck for the village, roll call: Kayle -yea, Steve -yea, Bruce-yea, Brian - yea, Terry -yea, Seth-yea.
There was a motion by Kayle with a second by Steve to approve the report, roll call: Kayle -yea, Steve -yea, Bruce-yea, Brian - yea, Terry -yea, Seth-yea.

New Business:
A citizen inquired about putting a pickleball court at the old school grounds.  Council is willing to look at a proposal and fundraising ideas.

Old Business:
The zoning committee will meet on Thursday to continue working on the code.

Council has received complaints about open burning in the village.  A notice will be placed on the utility bills.  There is no open burning of trash in the village.

Council received complaints about rodents behind the Main Street buildings in the alley.  Pete will research who is responsible for these buildings and a letter will be sent to them to address the issue. 

There was a motion by Bruce with a second by Steve to approve the checks and purchase orders, roll call: Kayle -yea, Steve -yea, Bruce-yea, Brian - yea, Terry -yea, Seth-yea.  There was a motion by Terry with a second by Steve to approve the financial statements, roll call: Kayle -yea, Steve -yea, Bruce-yea, Brian - yea, Terry -yea, Seth-yea.  There was a motion by Terry with a second by Brian to approve the mileage, roll call: Kayle -yea, Steve -yea, Bruce-yea, Brian - yea, Terry -yea, Seth-yea.
There was a motion by Bruce with a second by Terry to adjourn.




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COUNCIL MINUTES
JUNE 30, 2020

Meeting was called to order at 7:00pm.

Attendance: Kayle Heckler, Bruce Rickard, Kris Hughes, Steve Hughes, Brian Webb, Terry Seibert, Seth Seibert, Kristina Boroff, Pete Van Arsdel, Leslie Gartrell


There was a motion by Seth with a second by Terry to waive the reading of the minutes, roll call: Brian - yea, Bruce- yea, Steve- yea, Kayle - yea, Seth - yea, Terry -yea.  There was a motion by Seth with a second by Terry to approve the minutes, roll call: Brian - yea, Bruce- yea, Steve- yea, Kayle - yea, Seth - yea, Terry -yea.

Street Commissioner's report:
Randy will get an estimate for sealing the cracks on East Market from Main to the municipal building.

They are continuing to fog for mosquitoes as needed.

Two lawn-mowing notices have been sent out.  The properties have both been mowed.
There was a motion by Kayle with a second by Brian to approve the report, roll call: Brian - yea, Bruce- yea, Steve- yea, Kayle - yea, Seth - yea, Terry -yea.


Zoning:
There was some discussion about the specs for a fence that has been built.  Pete will review the zoning permit to see if it meets the requirements. 

Old Business:
The zoning committee (Steve, Seth, Brian, and Pete), met several times to work on the details of the zoning code.  After much discussion, it was determined that a typed copy of the code is needed to make the necessary changes.  The Fiscal Officer will work on getting the code into a digital format.  The committee plans to meet again because there are still several items to discuss.

Legislation:
There was a motion by Terry with a second by Steve to vote on emergency resolution 2020-02 concerning the 2021 tax budget, roll call: Brian - yea, Bruce- yea, Steve- yea, Kayle - yea, Seth - yea, Terry -yea.  There was a motion by Seth with a second by Bruce to approve resolution 2020-02 approving the 2021 tax budget, roll call: Brian - yea, Bruce- yea, Steve- yea, Kayle - yea, Seth - yea, Terry -yea. 

There was a motion by Kayle with a second by Seth to approve the checks and purchase orders, roll call: Brian - yea, Bruce- yea, Steve- yea, Kayle - yea, Seth - yea, Terry -yea.  There was a motion by Steve with a second by Brian to approve the financial statements, roll call: Brian - yea, Bruce- yea, Steve- yea, Kayle - yea, Seth - yea, Terry -yea.
There was a motion by Kayle with a second by Brian to approve the mileage, roll call: Brian - yea, Bruce- yea, Steve- yea, Kayle - yea, Seth - yea, Terry -yea.

The Fiscal Officer reported that the 2018-2019 audit is complete and went very well.
Bruce reported that the Village Clean Up Day was a success.

There was a motion by Steve with a second by Bruce to adjourn.



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COUNCIL MINUTES
MAY 26, 2020
Meeting held via Zoom with permission
From the State during this coronavirus
national emergency


Meeting was called to order at 7:00pm.

Attendance: Kristina Boroff, Terry Seibert, Brian Webb, Seth Seibert, Steve Hughes, Kris Hughes, Pete Van Arsdel, Craig Knapke, Bruce Rickard

Craig Knapke gave an update on the grant projects.  The village share of the water tower/well project is $47,324.07.  That is 4.8% of the total cost.
There was a motion by Bruce with a second by Seth to approve the change order for Ortman Drilling for the well construction to deduct $3,020.00 for the adjustment of bid quantities, roll call: Terry - yea, Seth- yea, Brian - yea, Steve - yea, Bruce - yea.  There was a motion by Terry with a second by Steve to approve the pay requests of $10,755 to Ortman Drilling for the well construction and $3,525.69 to Young Construction to cap the old waterline at the tower and demo the old water tower foundation, roll call: Terry - yea, Seth- yea, Brian - yea, Steve - yea, Bruce - yea.
The 2020 street resurfacing project contract has been awarded.  We are waiting on the schedule from Wagner Paving.

There was a motion by Terry with a second by Brian to waive the reading of the minutes, roll call: Terry - yea, Seth- yea, Brian - yea, Steve - yea, Bruce - yea.  There was a motion by Seth with a second by Brian to approve the minutes, roll call: Terry - yea, Seth- yea, Brian - yea, Steve - yea, Bruce - yea.

Street Commissioner:
There was a motion by Steve with a second by Terry to approve the purchase of Duet mosquito control at a cost of $6,960 for a 30-gallon drum, roll call: Terry - yea, Seth- yea, Brian - yea, Steve - yea, Bruce - yea.  There was a motion by Bruce with a second by Seth to approve the report, roll call: Terry - yea, Seth- yea, Brian - yea, Steve - yea, Bruce - yea. 

Zoning:
The violation letter will be sent to Mr. Huey on Main Street.

Old Business:
Steve ad Kris met to review the zoning code.  There are three issues they would like to focus on as a starting point.  The Zoning Committee will meet to discuss the issues further.

Clean up day is set for June 20 and brush collection is set for June 6.

The camper issue on Main Street across for the village hall seems to be resolved.

Mayor:
He has had several complaints about ATVs speeding through the village.  Pete stated that this is a police matter and is difficult to prove who is doing it.  Terry ad Seth will talk to residents and spread the word that they need to slow down and be careful.

Terry has had several complaints about the taste of the water in the village.  It may be due to the changeover of the new wells and tower.  We will ask Randy.

There was a motion by Brian with a second by Terry to approve the checks and purchase orders, roll call: Terry - yea, Seth- yea, Brian - yea, Steve - yea, Bruce - yea.  There was a motion by Seth with a second by Brian to approve the financial statements, roll call: Terry - yea, Seth- yea, Brian - yea, Steve - yea, Bruce - yea.

There was a motion by Terry with a second by Brian to approve the mileage, roll call: Terry - yea, Seth- yea, Brian - yea, Steve - yea, Bruce - yea.
There was a motion by Steve with a second by Seth to adjourn.


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COUNCIL MINUTES
APRIL 28, 2020
Meeting held via Zoom with permission
From the State during this coronavirus
national emergency


Meeting was called to order at 7:00pm.

Attendance: Kristina Boroff, Bruce Rickard, Kris Hughes, Brian Webb, Terry Seibert, Seth Seibert, Steve Hughes, Leslie Gartrell (the Daily Standard), Craig Knapke

Craig Knapke gave an update on the grant projects. 
There was a motion by Bruce with a second by Steve to approve the pay requests of $4,093.00 to Shinn Brothers, $15,180.00 to Artesian, and $30,500 to National Water Services and authorize the necessary signatures, roll call: Bruce - yea, Brian - yea, Terry - yea, Seth - yea, Steve- yea.

The 2020 street resurfacing bid results are in.  Wagner was $130,443.75 and Buehler Asphalt $134,990.50.  There was a motion by Terry with a second by Bruce to award the street resurfacing contract to Wagner Paving at a cost of $130,443.75, roll call: Bruce - yea, Brian - yea, Terry - yea, Seth - yea, Steve- yea. 

There was a motion by Steve with a second by Seth to waive the reading of the minutes, roll call: Bruce - yea, Brian - yea, Terry - yea, Seth - yea, Steve- yea.  There was a motion by Terry with a second by Brian to approve the minutes, roll call: Bruce - yea, Brian - yea, Terry - yea, Seth - yea, Steve- yea.


New Business:
Village cleanup day and brush collection were discussed.
Village brush collection was set for Saturday, June 6.  Village residents are asked to have their brush by their curb by 8:00am on Saturday, June 6.  Village staff will be picking up the brush.
Council decided to order three dumpsters to be delivered to the water plant.  Clean up day is set for Saturday, June 20 beginning at 8:00am.  Young Construction will be asked to push the trash down into the dumpsters. 

There was some discussion about the campers on Main Street across from the town hall.  It was decided to send them a letter stating the code number preventing residents from living in campers in the village.

There was a motion by Terry with a second Bruce to approve the checks and purchase orders, roll call: Bruce - yea, Brian - yea, Terry - yea, Seth - yea, Steve- yea.  There was a motion by Bruce with a second by Terry to approve the financial statements, roll call: Bruce - yea, Brian - yea, Terry - yea, Seth - yea, Steve- yea.  There was a motion by Steve with a second by Bruce to approve the mileage, roll call: Bruce - yea, Brian - yea, Terry - yea, Seth - yea, Steve- yea.

There was a motion by Terry with a second by Steve to adjourn.

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COUNCIL MINUTES
FEBRUARY 25, 2020

Meeting was called to order at 7:00pm
Attendance: Bruce Rickard, Kris Hughes, Steve Hughes, Brian Webb, Kayle Heckler, Terry Seibert, Seth Seibert, Kristina Boroff, Randy Severns, Avery Boroff, Craig Hibner, Leslie Gartrell, Craig Knapke

Craig Knapke gave an update on the outstanding projects.  It is too wet to finish the wells right now.  Randy is planning to put in a stone driveway to help.  The motor on the existing equipment is not compatible with the new VFDs.  We will need to replace the motors.  There was a motion by Bruce with a second by Steve to replace the motors at a cost of $8,500, roll call: Seth -yea, Terry -yea, Brian -yea, Bruce -yea, Steve -yea, Kayle -yea.  The village is looking at an out of pocket expense of $51,798.38 to complete the projects, which is still well below the estimate.  There was a motion by Steve with a second by Seth to approve the pay requests of $19,880 to Artesian of Pioneer and $5,000 to Access Engineering and to authorize the necessary signatures, roll call: Seth -yea, Terry -yea, Brian -yea, Bruce -yea, Steve -yea, Kayle -yea. 
The street project bid will go out in April.  We should have numbers by the April meeting.  The contract will be through Mercer County.  The grant is for $160,000 with a local share of $15,000.  This will finish the street work in the village.

Craig Hibner from Burnham and Flower Insurance was present to give a liability insurance quote as requested by village council.  He went over a comparison of our current coverage with the coverage that his firm can provide through the Public Entities Pool of Ohio.  He is able to increase our coverage and save the village $4,889 and offers us a grant of $1,000 for the purchase of safety items.  Union Township is with them too and Matt Grunden has very happy with them.  Kris and Steve Hughes are both insurance agents and we very impressed with the coverage.  Terry asked if there is anything that they will not cover. Specifically, the witches hat in the park.  Craig said that he would look at that, but could be added and there is coverage for park items in the proposal.  If we choose to go with their proposal, after we become members, they will come in and do an appraisal to make sure that everything is covered for the right amount.  The new water will also be added to the policy.  This contract would take effect 4/1/2020.  There was a motion by Steve with a second by Seth to approve the contract proposal with Burnham and Flower for the village liability insurance coverage, roll call: Seth -yea, Terry -yea, Brian -yea, Bruce -yea, Steve -yea, Kayle -yea. 

There was a motion by Kayle with a second by Seth to waive the reading of the minutes, roll call: Seth -yea, Terry -yea, Brian -yea, Bruce -yea, Steve -yea, Kayle -yea.  There was a motion by Terry with a second by Steve to approve the minutes, roll call: Seth -yea, Terry -yea, Brian -yea, Bruce -yea, Steve -yea, Kayle -yea. 

Street Commissioner's report:
There was a motion by Terry with a second by Steve to approve the contract and payment to Federal Field Services to perform the preventative maintenance inspection on the weather siren at a cost of $450, roll call: Seth -yea, Terry -yea, Brian -yea, Bruce -yea, Steve -yea, Kayle -yea. 
There was a motion by Terry with a second by Steve to approve the repairs of $732 by Piper Welding on the salt spreader auger, roll call: Seth -yea, Terry -yea, Brian -yea, Bruce -yea, Steve -yea, Kayle -yea. 
There was a motion by Steve with a second by Kayle to approve the quote of $2,701.75 to have Lake Contracting replace the furnace in the town hall.  Bruce asked if they were the only quote, Randy stated that they were.  Roll call: Seth -yea, Terry -yea, Brian -yea, Bruce -no (he felt we should have another quote), Steve -yea, Kayle -yea, motion carried.
The water heater in the town hall needs to be replaced.  The BPA felt that since the water is used for utility purposes they would pay for the replacement.  There was a motion by Steve with a second by Terry to approve the repairs and thank the BPA for paying the invoice, roll call: Seth -yea, Terry -yea, Brian -yea, Bruce -yea, Steve -yea, Kayle -yea. 
There was a motion by Bruce with a second by Steve to approve the master service agreement for the circuit rider services through MESA and AMP, roll call: Seth -yea, Terry -yea, Brian -yea, Bruce -yea, Steve -yea, Kayle -yea. 
There was a motion by Terry with a second by Kayle to approve the report, roll call: Seth -yea, Terry -yea, Brian -yea, Bruce -yea, Steve -yea, Kayle -yea. 

Zoning Board: Nothing to report
New Business: Nothing to report
Old Business: Nothing to report
Legislation:
Mayor: Nothing to report
Solicitor: Nothing to report

There was a motion by Kayle with a second by Steve to approve the checks and purchase orders for January, roll call: Seth -yea, Terry -yea, Brian -yea, Bruce -yea, Steve -yea, Kayle -yea. 
There was a motion by Seth with a second by Kayle to approve the financial statements, roll call: Seth -yea, Terry -yea, Brian -yea, Bruce -yea, Steve -yea, Kayle -yea. 
There was a motion by Terry with a second by Bruce to approve the mileage, roll call: Seth -yea, Terry -yea, Brian -yea, Bruce -yea, Steve -yea, Kayle -yea. 

There was a motion by Seth with a second by Kayle to adjourn.

 

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COUNCIL MINUTES
JANUARY 28, 2020


Meeting was called to order at 7:00pm.
Attendance: Kayle Heckler, Bruce Rickard, Steve Hughes, Kris Hughes, Terry Seibert, Seth Seibert, Randy Severns, April Grunden, Kristina Boroff, Matt Grunden, Leslie Gartrell, Craig Knapke, Brian Webb

Organizational Items:
        Pete Van Arsdel, village solicitor, swore in Bruce Rickard and Steve Hughes to their council seats. 
        Pete asked for a nomination to appoint a new mayor due to the vacant position.  There was a motion by Steve with a second by Terry to appoint Kris Hughes as Mayor, roll call: Terry -yea, Seth-yea, Kayle-yea, Steve-yea, Bruce-yea. 
        Pete called for a nomination for council president.  There was a motion by Terry with a second by Seth to appoint Steve Hughes as council president, roll call: Terry -yea, Seth-yea, Kayle-yea, Steve-yea, Bruce-yea. 
        Council was asked to address the vacant council seat of Kris Hughes.  He had two years remaining on his current term when he took over as mayor.  April Grunden and Brian Webb were present to express interest in the vacant seat. 
There was a motion by Steve with a second by Kayle to go into executive session to discuss the personnel issue of appointing a council member to the vacant seat, roll call: Terry -yea, Seth-yea, Kayle-yea, Steve-yea, Bruce-yea.
There was a motion by Terry with a second by Kayle to exit executive session, roll call: Terry -yea, Seth-yea, Kayle-yea, Steve-yea, Bruce-yea.
Terry stated that it was a very tough decision and council would proceed with a vote after giving guests an opportunity to voice their opinion.  No opinions were offered from the guests.
Council voted as follows for the vacant council seat: 
April Grunden: roll call: Terry -nay, Seth-nay, Kayle-yea, Steve-yea, Bruce-no.
Brian Webb: roll call: Terry -yea, Seth-yea, Kayle-nay, Steve-nay, Bruce-yea.
There was a motion by Terry with a second by Bruce to appoint Brian Webb to fill the seat left vacant by Kris Hughes for the remaining two years of the current term, roll call: Terry -yea, Seth-yea, Kayle-nay, Steve-nay, Bruce-yea.  Brian Webb was appointed to the seat.

Matt Grunden was present for the joint meeting with the Township Trustees.  He presented the bill for the village portion of the insurance.  The village will submit their bill to the township for mowing.

Craig Knapke was present to give an update on the projects in the village.  There was a motion by Bruce with a second by Seth to approve the pay requests of $23,237 to Shinn Brothers for water lines and $2,800 to Dixon Engineering for tower demolition and to authorize the necessary signatures, roll call: Terry -yea, Seth-yea, Kayle-yea, Steve-yea, Bruce-yea, Brian- yea.
Craig reported that the street funding through the county would go out to bid in late April early May.  This will finish the four remaining streets in the village.

There was a motion by Kayle with a second by Seth to waive the reading of the minutes, roll call: Terry -yea, Seth-yea, Kayle-yea, Steve-yea, Bruce-yea, Brian- yea.  There was a motion by Terry with a second by Steve to approve the minutes, roll call: Terry -yea, Seth-yea, Kayle-yea, Steve-yea, Bruce-yea, Brian- yea.

Street Commissioners report:
There was a discussion about the overhead garage doors at the shelter house.  They have been broken twice over the past couple of years.  It is quite expensive to repair.  The cost was $1,200 this time.  People are not closing them properly.  Council discussed some possible solutions.  Randy and Josh plan to look at them and make some adjustments.  There was a motion by Seth with a second by Steve to approve the report, roll call: Terry -yea, Seth-yea, Kayle-yea, Steve-yea, Bruce-yea, Brian- yea. 

Zoning:
A public hearing for the zoning variance for Mr. Valdez is set for Tuesday, February 4 at 7:00pm at the town hall.  Council will listen to concerns of the public and then vote on the issue.
The Huey property was also discussed.

New Business:

Old Business:
Council revamped the zoning committee.  Steve, Brian, and Seth volunteered to be on the committee with the help of Pete.
They will plan to meet soon.

Legislation:
There was a motion by Steve with a second by Kayle to approve resolution 2020-01 to appoint Pete Van Arsdel as village solicitor for 2020, roll call: Terry -yea, Seth-yea, Kayle-yea, Steve-yea, Bruce-yea, Brian- yea.

There was a motion by Terry with a second by Steve to approve the checks and purchase orders, roll call: Terry -yea, Seth-yea, Kayle-yea, Steve-yea, Bruce-yea, Brian- yea.  There was a motion by Steve with a second by Kayle to approve the financial statements, roll call: Terry -yea, Seth-yea, Kayle-yea, Steve-yea, Bruce-yea, Brian- yea.
There was a motion by Terry with a second by Bruce to approve the mileage, roll call: Terry -yea, Seth-yea, Kayle-yea, Steve-yea, Bruce-yea, Brian- yea.
The Fiscal Officer stated that it was time to update the public fund memorandum with Peoples Bank.  We are updating the contract limit to $800,000 for better security.  There was a motion by Terry with a second by Bruce to approve the People Bank Company contract limit of $800,000 on the village's public funds account due to an increase in our account balance, roll call: Terry -yea, Seth-yea, Kayle-yea, Steve-yea, Bruce-yea, Brian- yea.  There is no cost to the village for this increase, it provides extra security for or funds.

There was a motion by Bruce with a second by Terry to adjourn.

 









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