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Council Minutes
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Please note that the minutes presented on this page are unofficial and subject to change until they are adopted by council at the following month's meeting.
COUNCIL MINUTES
November 14, 2023

Meeting was called to order at 6:00pm.

Attendance: Terry Seibert, Seth Seibert, Lucas Crouch, Bruce Rickard, Brian Webb, Kristina Boroff, Josh Kinney, Lanny Hammitt, Rick Emans, Dennis Adams, Bill & Jackie Cox, Rudy & Carol McMichael, Chelsea Wilsey, Erin Gardner The Daily Standard

Mayor:

Solicitor:

There was a motion by Seth with a second by Brian Webb to waive the reading of the minutes, roll call: Seth - yea, Brian Webb - yea, Bruce - yea, Lucas - yea.
There was a motion by Lucas with a second by Seth to approve the minutes, roll call: Seth - yea, Brian Webb - yea, Bruce - yea, Lucas - yea.

Street Commissioner:

Zoning Board:

New Business:
Next meeting is December 12.

Lucas asked about the village acquiring a leaf vacuum for 2024 to help residents get their leaves picked up.  Many other villages have these.  This could possibly a manpower issue for our guys.  Josh said maybe assign a week for it.  It would help keep the leaves out of the storm sewer.  This could be very beneficial for the village.  Council asked Josh to look at pricing for a leaf vacuum. 

Old Business:
Terry spoke with Jim Shaffer about placing the welcome sign on the point by the water tower.  We are waiting to hear back from the alumni committee on a decision.

Cameras have been installed at the park and water plant.

Jackie Cox asked about a house Wayne Street because of a lot of children paying there.  Could we have a slow child at play sign going both ways? We need to keep our children safe.  Council said that is a great idea.  Council asked Josh to put two signs up on this street. Also put up signs any where else that children are at risk. 

Legislation:

Guests:
Mr. Hammitt asked about the junk vehicles and cars parking the wrong way in their driveway and yard.  Terry and Pete looked into this issue.  People are allowed to park any way they wish on their own property as long as they are off the street.  If you are parked on the street, do you have to park a certain way? Terry stated that if you are on the street you must park the correct direction.

There was a motion by Seth second by Brian Webb to approve the checks and purchase orders, roll call: Seth - yea, Brian Webb - yea, Bruce - yea, Lucas - yea.

There was a motion by Lucas second by Seth to approve the financial statements, roll call: Seth - yea, Brian Webb - yea, Bruce - yea, Lucas - yea.


There was a motion by Lucas with a second by Seth to approve the mileage, roll call:
 Seth - yea, Brian Webb - yea, Bruce - yea, Lucas - yea.

There was a motion by Bruce with a second by Seth to adjourn.

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COUNCIL MINUTES
OCTOBER 31, 2023

Meeting was called to order at 6:00pm.

Attendance: Terry Seibert, Seth Seibert, Lucas Crouch, Bruce Rickard, Brian Webb, Bryan Selhorst, Pete Van Arsdel, Kristina Boroff
Leslie Gartrell, Josh Kinney, Craig Knapke, Lanny Hammitt, Jim Godwin, Rick Emans, Bill & Jackie Cox, Marge Webb, Denny & June Dorsten, Matt & Lisa Dorsten, Rudy & Carol McMichael, Lori Huffman, Chelsea Wilsey, Leslie Gartrell, Kris Louth

Craig Knapke presented the bids for the water service line project.  Six bids were received, Shinn Brothers $110,000 was the low bidder.  We will keep replacing lines until the money is used up.  Craig recommends we go with Shinn Brothers at $110,000.  Bruce made the motion, second by Seth to approve the bid with Shinn Brothers at $110,000 for the water service line replacement project, roll call: Lucas - yea, Bruce - yea, Brian Webb - yea, Bryan Selhorst - yea, Seth - yea.  Josh identified the ones that have already been replaced.  The intent is to do as many of the old ones as possible starting with Glenn Street.  Both sides of the meter base will be replaced.  The goal is to remove any material with the potential to fail.  

New Business:
Next meeting is November 14.

The welcome to Mendon sign was discussed.  Bruce asked a question about location.  Marge stated that she was here to represent Jim Shaffer.  She has a different opinion from Jim about the size and placement of the sign.  Marge stated that Jim has the property for sale.  Terry asked about placing it on the tip of the triangle by the water tower.  Council is in favor of this project, but they are interested in exploring different locations.  They want to make sure there are no obstructions to motorists. 

Old Business:
Zoning permit fees were discussed. We have sold 7 permits this year.  They are currently $25 each.  Council feels that we should just leave the cost the same since we don't sell that many permits. 

Terry asked about the ATM that the medical center planned to install.  He is wondering when it will be installed. 

Legislation:
Resolution 2023-07 for the AMP WASAG pool agreement.  There was a motion by Lucas with a second by Seth to vote on emergency, roll call Lucas - yea, Bruce - yea, Brian Webb - yea, Bryan Selhorst - yea, Seth - yea. 
There was a motion by Seth with a second by Brian Webb to vote on passage of Resolution 2023-07, roll call: Lucas - yea, Bruce - yea, Brian Webb - yea, Bryan Selhorst - yea, Seth - yea. 

Guests:
Mr. Hammitt asked about the letters that were sent and if there was a response.  Yes, letters have been sent and we have received one response.

Marge asked about a drainage tile on her street that is causing a problem.  Marge also asked about the utility bills and if people are paying the late fee? Josh will look at the problem tile.  Josh stated that they are assessed the 18% late fee if they are late.

Lori Huffman stated that she also has a drainage tile by her drive that is dangerously low.
She also thanked council for the clean up day.  It helped her tremendously in cleaning up her property.  She was very grateful for the offer of help from members of the community. 

Kris Louth was present to talk about the Christmas Walk and Festival of Trees.  There will be lots of events that weekend.  It will be held December 1 and 2 this year.  Kris asked Josh Kinney, if the committee provides the lights, could they guys make a Christmas tree of lights this year.  Josh felt that they could help make that happen.  Council will donate $400 to the Christmas committee motion by Bruce with a second by Bryan Selhorst to donate, make check payable to Mendon Tree Festival, roll call: Lucas - yea, Bruce - yea, Brian Webb - yea, Bryan Selhorst - yea, Seth - yea. 

Denny Dorsten asked about the dead tree at the old Steiner place at the school bus stop.  It is a dangerous thing, but it is located on private property. If there is anything that can be done to make it safer we would like to see that happen.

Bryan Selhorst asked if there is any village property that we could use as a dog park? Several residents have expressed an interest in having one.  There may be space at the park? There may be liability insurance involved that could be quite high. 

There was a motion by Brian Webb with a second by Seth to approve the checks and purchase orders, Lucas - yea, Bruce - yea, Brian Webb - yea, Bryan Selhorst - yea, Seth - yea. 
There was a motion by Bryan Selhorst with a second by Brian Webb to approve the financial statements, Lucas - yea, Bruce - yea, Brian Webb - yea, Bryan Selhorst - yea, Seth - yea. 
There was a motion by Seth with a second by Bryan Selhorst to approve the mileage, Lucas - yea, Bruce - yea, Brian Webb - yea, Bryan Selhorst - yea, Seth - yea. 
The Fiscal Officer stated that next month the mileage will be higher due to her attending Fiscal Officer training in Perrysburg, as required by the state.

There was a motion by Bryan Selhorst with a second by Seth to adjourn.


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COUNCIL MINUTES
September 26, 2023

Meeting was called to order at 6:00pm followed by the pledge.

Attendance: Jan Grieshop, Marge Trisel, Alexandria Busacca, Marylin and Veryl Sheets, Karen Sue Murphy, Denny Dorsten, Lanny Hammitt, Rick Emans, Bill and Jackie Cox, Chris Wood, Rob Wood, Rudy and Carol McMichael, Matt and Lisa Dorsten, Dennis Adams, Josh Kinney, Cody Coffman, Niel Loll, Lori Huffman, Leslie Gartrell, John Wooster, Chelsea Wilsey, Kyle Gray, Andrea Marchell, Bruce Rickard, Bryan Selhorst, Brian Webb, Seth Seibert, Terry Seibert, Claude Coffman, Pete Van Arsdel, Kristina Boroff

Mayor:
Terry checked on the improvements from the previous letters that were sent.  The ones that have not made improvements, they will receive a second letter.  Council feels that they will send a second letter.  They are several properties that have made improvements.  In the future, Terry will check on these properties to see that status of the properties.

Solicitor:
We created a first and second letter, and a written request for an extension.

Minutes:
There was a motion by Seth with a second by Bruce to waive the reading of the minutes, roll call: Bryan Selhorst-yea, Seth-yea, Claude-yea, Bruce-yea, Brian Webb-yea.
There was a motion by Brian Selhorst with a second by Brian Webb to approve the minutes, roll call: Bryan Selhorst-yea, Seth-yea, Claude-yea, Bruce-yea, Brian Webb-yea.

Street Commissioner's report:

Zoning Board:

New Business:

Old Business: 
Clean up day is set for Saturday, October 21 at 8am with three dumpsters to be available.

Kyle Gray was present to answer the questions of council.  Bryan Selhorst asked if there was any bias concerning the position.  Kyle Gray does not see a bias and he is willing to be friends with anyone.  He goes by the book and is fair to everyone.  Bruce asked about receiving a donation that would go into a fund and be spent fairly.  Brian Webb asked about billing.  Billing can be monthly or quarterly.  Kyle will visit a property as often as council wishes.  However, council sets the criteria.  Bryan Selhorst asked about a minimum.  Kyle says a half an hour minimum at $12.75.   Claude asked about the time limit to comply.  Council set the time frame last month.  Kyle explained that he would be working for council and council sets the criteria.  Terry explained that council decided on the time limits last month.  It is 30 days for the first letter and then 30 days from the second letter if it is needed.  It has to be a substantial improvement.  Terry will be checking on the progress. 

Guests:
Jackie Cox stated that several people are willing to donate money.  They would like to see a specific fund set up for this money that would be used for beautification and help for the village. 
Marge Trisel asked about the appropriations being set up for 2024.  Terry stated that this is what the general fund is used for now.  Jackie asked about the cost for a building permit, which is currently $25.  Could this be raised? Council could discuss this item. 
 
There was a motion to enter executive session to give legal advice to the members of council about not giving legal advice by Brian Webb with a second by Bryan Selhorst, roll call: Bryan Selhorst-yea, Seth-yea, Claude-yea, Bruce-yea, Brian Webb-yea.
There was a motion by Seth to exit executive session, seconded by Bryan Selhorst, roll call: Bryan Selhorst-yea, Seth-yea, Claude-yea, Bruce-yea, Brian Webb-yea.

Jackie asked about the cost for a building permit, which is currently $25.  Could this be raised? Council could discuss this item.  Table it for now. 
Marge asked about reading the full minutes and the treasurer report at each meeting.  There was a question about the number of permits that are issued each year.  Marge asked about how the fees are assessed to the utility bills.  That is a question for the Board of Public Affairs.
Dennis Adams stated that we used to have car shows in town, why can't we have one now?  He stated that effort needs to start from the council table.  He feels that we could make money for the town.  Terry asked Dennis to organize something and present it to council.  Dennis wants to see a group of people get together to organize an event. 

Legislation:
        Resolution 2023-05 accepting the local government fund amounts, there was a motion by Bruce for passage, seconded by Seth, roll call: Bryan Selhorst-yea, Seth-yea, Claude-yea, Bruce-yea, Brian Webb-yea.

        Resolution 2023-06 accepting the amounts and rates as determined by the budget commission and authorizing the necessary levies, there was a motion by Bryan Selhorst for passage, seconded by Seth, roll call: Bryan Selhorst-yea, Seth-yea, Claude-yea, Bruce-yea, Brian Webb-yea.

Checks and purchase orders:
There was a motion by Seth with a second by Bryan Selhorst to approve the checks and purchase orders, roll call: Bryan Selhorst-yea, Seth-yea, Claude-yea, Bruce-yea, Brian Webb-yea.

There was a motion by Bryan Webb with a second by Bryan Selhorst to approve the financial statements, roll call: Bryan Selhorst-yea, Seth-yea, Claude-yea, Bruce-yea, Brian Webb-yea.

There was a motion by Seth with a second by Bryan Selhorst to approve the mileage, roll call: Bryan Selhorst-yea, Seth-yea, Claude-yea, Bruce-yea, Brian Webb-yea.

Chris Wood stated that setting a protocol for the meetings to help it run smoother.

Mr.  came to ask about using Main Street for an event for radio control vehicles.  Council said to put together a proposal and present it to village council.

There was a discussion about a time limit on zoning permit and that they are specific to the construction project designated by the permit.  There was a question about mobile homes and construction.
We cannot give legal advice, you must get legal counsel to help you determine what is allowable.
   
There was a motion by Seth with a second by Bryan Selhorst to adjourn.




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COUNCIL MINUTES
AUGUST 29, 2023

Meeting was called to order at 6:00pm followed by the pledge.
Attendance: Karen Sue Murphy, Denny Dorsten, Lanny Hammitt, Rick Emans, Bill and Jackie Cox, Chris Wood, Rob Wood, Rudy and Carol McMichael, Matt and Lisa Dorsten, Dennis Adams, Josh Kinney, Cody Coffman, Niel Loll, Lori Huffman, Leslie Gartrell, John Wooster,
Lucas Crouch, Bruce Rickard, Bryan Selhorst, Brian Webb, Seth Seibert, Terry Seibert, Pete Van Arsdel, Kristina Boroff

Mayor:

Solicitor:

Minutes: There was a motion by Seth with a second by Bryan Selhorst to waive the reading of the minutes, roll call: Lucas - yea, Bruce - yea, Brian Webb -yea, Bryan Selhorst -yea, Seth - yea.
There was a motion by Brian Webb with a second by Seth to approve the minutes, roll call: Lucas - yea, Bruce - yea, Brian Webb -yea, Bryan Selhorst -yea, Seth - yea.

Street Commissioner's report:
Josh explained the security camera quote for the shelter house.  The quote for 4 cameras was $3,150.00, 6 cameras $3,532.00, from Nu Wave.  There was a motion by Bryan Selhorst with a second by Seth to approve the purchase of four cameras from Nu Wave at a cost of $3,150.00, roll call: Lucas - yea, Bruce - yea, Brian Webb -yea, Bryan Selhorst -yea, Seth - yea.  The curbing at the funeral home will cost $2,600 to remove and repair.  There was a motion by Bryan Selhorst with a second by Lucas to approve the curb repair at the funeral home at a cost of $2,600.00, roll call: Lucas - yea, Bruce - no, Brian Webb -yea, Bryan Selhorst -yea, Seth - yea.  Council may want to consider replacing a section of curb throughout the village yearly.  The diagonal sidewalk in the park is uneven and needs some work.  The estimate was $5,000 to replace, $800 to tear out the sidewalk and plant grass, or we can leave it alone.  Council will look at it and see what they think.  There was a motion by Seth with a second by Brian Webb to approve the report, roll call: Lucas - yea, Bruce - yea, Brian Webb -yea, Bryan Selhorst -yea, Seth - yea.

Zoning Board:
Concerning the sidewalk in the park, Niel feels that if we replace it with grass, people will still walk it and create a muddy path.

New Business:
Trick or Treat Saturday, October 28 from 4-6pm.

Fall cleanup day set for October 21 at 8am.  Bryan Selhorst asked if we could get two dumpsters this time instead of three.  Brian Webb feels that we should get three dumpsters.  Bryan Selhorst made a motion to get three dumpsters for October 21 seconded by Brian Webb, roll call: Lucas - yea, Bruce - yea, Brian Webb -yea, Bryan Selhorst -yea, Seth - yea.

Old Business: 
Mr. Gray was not able to be reached to attend the meeting tonight.

Council discussed setting a protocol for running the meetings.  Everything is running smoothly right now.  If council wants to adopt one in the future, they will.  Pete suggests a committee to review Celina's and create our own.  Brian Webb, Terry Seibert, and Bryan Selhorst will form a committee to review the protocol and report back to council.

There was some discussion about creating a weeding process for any complaints that the village received.  Pete stated that the complaint forms will need to be signed to move forward with more official proceedings.  Then we will discuss how to move forward.  George Moore would review the complaints with Pete to determine if further action, beyond a friendly letter, is needed legally. 
There was a discussion about people being willing to donate funds to help with funding the zoning enforcement.  Terry had people ask him if that was a private citizen putting money towards prosecuting another citizen? Terry can see both sides of this, he feels that the village should not accept money from any individuals.  Council will take the appropriate action on any property that is needed, regardless of a donation or not.  Niel felt that any money received would be used at council's discretion for prosecuting individuals, Seth agreed.  Any money donated would go into the general fund to be used for the betterment of the village.  General fund money would be used to take care of the complaints no matter what.  Council would like to create a zoning budget.      
There was no deadline on the friendly letters, some people have done a great job of addressing the issues, others have not done anything.  Are the dumpsters utilized for cleanup day by the properties that received letters? Yes, they are.
Lisa Dorsten stated that Kyle Gray knocks on doors and creates a plan of action with the property owner.  Dennis Adams stated that something needs to be done, this problem has been going on and on.  Jackie Cox says that nobody does anything about the problem. 

Executive Session:
There was a motion by Lucas to enter executive session at 7:00pm to discuss legal issues, second by Bryan Selhorst, roll call: Lucas - yea, Bruce - yea, Brian Webb -yea, Bryan Selhorst -yea, Seth - yea. There was a motion by Lucas and a second by Seth to exit executive session at 7:34pm, roll call: Lucas - yea, Bruce - yea, Brian Webb -yea, Bryan Selhorst -yea, Seth - yea.  The following action was taken.
Council is going to move forward with the violations that are signed.  They will check to see if any process has been made first.  There was a motion by Bruce to set the protocol that we send a detailed first courtesy letter with a 30 day limit to the people who warrant another letter,  you have 30 days to comply and if no progress has been made a second letter will be made with a 30 day additional limit stating that legal action will be taken, then the alleged violation will be sent to the prosecuting attorney, seconded by Bryan Selhorst , roll call: Lucas - no, Bruce - yea, Brian Webb -no, Bryan Selhorst -yea, Seth - no.  Motion failed. 
There was a motion by Bruce to set the protocol that we send a detailed first courtesy letter with a 30 day limit to the people who warrant a letter, you have 30 first letter days to comply, please come to the next regular council meeting if you have trouble adhering to this deadline, and if no progress has been made a second letter will be made with a 30 day limit on second letter additional limit stating that legal action will be taken, then the alleged violation will be sent to the prosecuting attorney, seconded by Bryan Selhorst , roll call: Lucas - no, Bruce - yea, Brian Webb -yes, Bryan Selhorst -yea, Seth - yes.  Motion passed.   There is no cost to the village to process these complaints. 
Lisa Dorsten asked if we could send a letter to the properties that have made progress thanking them for their hard work.  Yes, council will send a thank you note.  The complaints will need to be signed by the person making the complaint.  Anyone can sign the complaint as long as they witness the problem.
Matt Dorsten asked is hiring Kyle still on the table? Yes, it is still on the table.  Matt Dorsten asked if we plan to change the zoning code to better fit the needs of Mendon? Pete stated that he did an updated summary to our code to better fit our needs.  Council would need to review those changes and accept them if they wish.  
    
Checks and purchase orders:
There was a motion by Seth with a second by Bryan Selhorst to approve the checks and purchase orders, roll call: Lucas - yea, Bruce - yea, Brian Webb -yea, Bryan Selhorst -yea, Seth - yea.  There was a motion by Bryan Selhorst with a second by Brian Webb to approve the financial statements, roll call: Lucas - yea, Bruce - yea, Brian Webb -yea, Bryan Selhorst -yea, Seth - yea.  There was a motion by Lucas with a second by Brian Webb to approve the mileage, roll call: Lucas - yea, Bruce - yea, Brian Webb -yea, Bryan Selhorst -yea, Seth - yea.

There was a motion by Bryan Selhorst with a second by Seth to adjourn.



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Council Minutes
July 25, 2023


Meeting was called to order at 7:00pm followed by the pledge.
Attendance: Denny Dorsten, Jackie and Bill Cox, Jan Grieshop, Veryl and Marylin Sheets, Marge Trisel, Lisa and Matt Dorsten, Karen Sue Murphy, Niel Loll, Rick Emans, Cody Coffman, Kyle Gray, Lanny Hammitt, Jim Godwin, Rudy McMichael, Leslie Gartrell

Bruce Rickard, Terry Seibert, Seth Seibert, Lucas Crouch, Claude Coffman, Brian Webb, Bryan Selhorst, Kristina Boroff

Mayor: Terry spoke about the disorganization of the past meetings.  He will address guests one at a time.  He met with Pete Van Arsdel and he will continue to serve as our village solicitor.  Terry addressed the projects that council has been in charge of and have completed in this village.  Water towers, water lines, parks, streets, etc. 

Guests:
Kyle Gray is the Union and Jefferson Township Zoning Inspector.  Kyle is willing to $23.50 per hour plus mileage to trach complaints and talk to citizens about their complaints and violations.  Kyle files the violation with the court and then the county takes them to court.  He doesn't take them to court.  Terry what is the average cost to pay Kyle for following through with a violation.  He stated that less than five hours are involved with each violation.  Kyle talks to a citizen, he is very cordial and asks how he can help them with the violation.  Kyle also stated that expectations need to be realistic about what is normal on a property.  There are things that you aren't in control of.  Kyle is in favor of being kind and helpful. 
Marge asked if there was a time limit on the cleanup of the property? No, the friendly letter does not have a time limit.  Lisa D asked about the process of rectifying a situation.  Kyle said that he starts with 10-90 days and then follows up.  It has to be a group effort.  The process takes a while.  Kyle has had to send people to court and it was successful.  Bill Cox stated that he is going to get the ball rolling.  Kyle would pick a couple of the easy fixes and start with them to get the ball rolling.  This will help other people buy into the cleanup.  Kyle would want full commitment from the board. 
Denny spoke about the CHIP program with Community Development that offers help with home upgrades to some extent. 
Terry stated that he talked to Access Engineering and the Health Department.  He has copies of the health department and community development programs and what they can help with.
Lisa Dorsten stated that the things they are looking to clean up are junk, junk vehicles, and living in campers.  Kyle has not read through our entire zoning code yet. 
The curb in front of the funeral home needs repair.  Council will see what the village is able to do with this curb.  There was a discussion about the number of cars that are allowed to be parked on a property.  Kyle stated that cars on a property are on a case by case basis.  There could be several reasons that a vehicle is sitting on a property. 
Terry did not go around and check on each complaint letter.  These friendly letters were sent out on behalf of concerned citizens by village council.  Niel Loll explained what a right of way is used for, for future use or town access. 
Niel asked why council would send out letters to properties that they didn't check on.  Terry said that they were just friendly letters to help get the town cleaned up.  Niel stated that maybe we should send out letters to people thanking them for cleaning up their properties.  Terry said that maybe we should look into that.  Several councilmen stated that they believe the village looks better than it did ten years ago.  Claude stated that he received a complaint from a citizen about the vague nature of the violation.  Terry and the Solicitor discussed that a letter will not be sent unless there is a violation written in black and white.  Claude questioned what council can do with these ordinances, do we enforce them?
Jackie Cox stated that most of the complaints are campers, vehicles, junk, and wild animals.  She wants someone to enforce these ordinances in the village. 
Jim Godwin stated that he has been in town since 1961 and the town had very little junk.  He moved in and started a business.  He doesn't understand why people live in town and don't take pride of ownership.  He wants council to do something about it.  Terry said we can send letters and ask people to fix things, but we can't change people's attitude towards their property.  Terry doesn't understand why people don't help their neighbors.  Niel stated that the village cannot pay him enough to go around and complain about people's properties.  Cody stated that there is a lot more vandalism now than there was. 
Terry sees that there is room for improvement.  Karen Sue Murphy asked if council is willing to consider Kyle Gray.  Terry said that yes, he is interested in talking to Kyle further. 
There was some discussion about dumpsters in the village.  Rudy McMichael asked about how long a zoning permit is good.  Zoning permit is good for one year.  Construction must be started and completed within one year.  Jackie Cox asked if people are made aware of the time limit on zoning permits? Niel said that yes, he explains the time frame to people. 
The village puts letters on door's if the grass is past a certain height.  If it is not mowed in a timely fashion, the village mows it and accesses it to their property taxes. 
Marge Trisel asked about neighbors not disposing of dog excrement.  Council gave her a health department packet.  Niel stated that if council wants to go over his job responsibilities and expand on it more.  Pete will be the person that can help Niel with what is his responsibilities.  Bill Cox would like to know if council is interested in working with Kyle? Five hours is just an average, each case will not take that long.  Council is interested in talking to Kyle further.  Kyle stated that we need to be realistic.  Claude asked about Kyle's mileage.  We would need to discuss this with legal counsel.  Pete will be back at the August meeting.
Jim Godwin is working on cleaning up and fixing buildings because he cares about the village.  Rudy McMichael stated that patience gets stretched pretty thin after 20 years.
Matt Dorsten can we have an extra meeting a month? Terry said that we might be able to do an extra meeting.  Matt also asked if a private citizen can donate money to the village to help process some of these concerns.
Karen Sue Murphy wants reassurance that council is going to do what is right for the town.  Terry said that they will.
The public is invited to every meeting and council is happy to listen to them. 
This council is very new and they are learning the job. 
Kyle stated that he is working for everyone, not the village council.  He is there to make the best for everyone. 

There was a motion by Seth with a second by Claude to have council meet in regular session on Tuesday, August 15 at 6:00pm and again on Tuesday, August 29 at 6:00pm, roll call: Brian Webb- yea, Bruce Rickard - yea, Lucas Crouch - yea, Claude Coffman -yea, Seth Seibert -yea, Bryan Selhorst - yea.  There was a motion by Lucas with a second by Bryan Selhorst to move all future council meetings to 6:00pm, roll call: Brian Webb- yea, Bruce Rickard - yea, Lucas Crouch - yea, Claude Coffman -yea, Seth Seibert -yea, Bryan Selhorst - yea. 



Minutes:
There was a motion by Bruce Rickard with a second by Seth Seibert to waive the reading of the minutes, roll call: Brian Webb- yea, Bruce Rickard - yea, Lucas Crouch - yea, Claude Coffman -yea, Seth Seibert -yea, Bryan Selhorst - yea. 
There was a motion by Bryan Selhorst with a second by Brian Webb to approve the minutes, roll call: Brian Webb- yea, Bruce Rickard - yea, Lucas Crouch - yea, Claude Coffman -yea, Seth Seibert -yea, Bryan Selhorst - yea. 

Street Commissioner:
The cameras at the park were discussed.  Council would like a more detailed quote with additional information.

New Business:
There was some discussion about having an event in the village with vendors and food trucks. 

Old Business:
There was a motion by Bryan Selhorst with a second by Claude Coffman to continue the contract of Pete Van Arsdel as village solicitor, roll call: Brian Webb- yea, Bruce Rickard - yea, Lucas Crouch - yea, Claude Coffman -yea, Seth Seibert -yea, Bryan Selhorst - yea.

There was a motion by Lucas with a second by Seth to approve the checks and purchase orders, roll call: Brian Webb- yea, Bruce Rickard - yea, Lucas Crouch - yea, Claude Coffman -yea, Seth Seibert -yea, Bryan Selhorst - yea. 
There was a motion by Seth with a second by Brian Webb to approve the financial statements, roll call: Brian Webb- yea, Bruce Rickard - yea, Lucas Crouch - yea, Claude Coffman -yea, Seth Seibert -yea, Bryan Selhorst - yea. 

There was a motion by Bruce with a second by Lucas to approve the mileage, roll call: Brian Webb- yea, Bruce Rickard - yea, Lucas Crouch - yea, Claude Coffman -yea, Seth Seibert -yea, Bryan Selhorst - yea. 

There was a motion by Lucas with a second by Bryan Selhorst to send Bruce Rickard as designee for Brian Webb, Seth Seibert, Lucas Crouch, Terry Seibert, Claude Coffman, Bryan Selhorst, roll call: Brian Webb- yea, Bruce Rickard - yea, Lucas Crouch - yea, Claude Coffman -yea, Seth Seibert -yea, Bryan Selhorst - yea.

There was some discussion about the cameras at the park.  Council would like more information before deciding.

There was a motion by Bryan Selhorst with a second by Seth to adjourn.



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COUNCIL MINUTES
JUNE 27, 2023


Attendance: Lanny Hammitt, Jan Grieshop, Pauline Miller, Veryl and Marilyn Sheets, Blake Frank, Kendra Butler, Bill and Jackie Cox, Denny and June Dorsten, Matt and Lisa Dorsten, Tim and Anna Steele, Leslie Gartrell, Seth Seibert, Bruce Rickard, Lucas Crouch, Brian Webb, Claude Coffman, Terry Seibert, Pete Van Arsdel, Kristina Boroff

Meeting was called to order at 7:00pm followed by the pledge.

Denny Dorsten spoke with Kyle Gray the township zoning inspector.  He is willing to help us get the village cleaned up.  He can be hired by the hour and he is self-employed.  He will hopefully be able to attend the next meeting to tell us what he does.  Denny asked about approaching the county commissioner for grant money to help clean up the town.  Terry said we can ask our engineer if there are grants available for cleanup.  Denny asked if he could help us find grants.  Yes, of course. 

There was a discussion about Mr. Speelman's pigs and the letter not being signed. Pete stated that the letter does not need to be signed.

Lenny Hammitt would like to know if council took an oath to uphold the village law, he is not seeing it upheld.  Terry Seibert said that they are doing their best.
 
Kendra Butler asked about a person who is supposed to drive around and see if there are violations.  Asked about how many residences, there are 280 utility bills. 

Jackie Cox asked if the letter goes to the landlord or tenant? Pete stated that it needs to go to the landlord.  Then Pete takes it to George Moore to see if it needs legal action.
Pete feels that the rental situation is part of the problem.  The renter doesn't take responsibility for the property and the landlord won't fix things.  Pete says it will take time to get the letters processed.
 
Tim Steele asked what council does, what is their job?
Pete quit and walked out. 

Lisa Dorsten volunteered to help find addresses.  Kristina said that she will send letters to the people that council received complaints about.

Kendra Butler does not envy any of the councilmen's position.  She wanted to know why we hadn't addressed these issues sooner? Terry said we are working on these issues. 
We have a zoning inspector that issues zoning permits.  He does not drive around town and look for violations.  

Seth questions why the crowd is putting this attitude toward this sitting council? It isn't entirely fair to treat this council this way.  They are all relatively new in this position. 
Denny stated that he is not attacking council, he is trying to get their help.

Lanny asked why we don't write tickets to people?  Terry stated that we have written letters to people and that has worked in the past.
Grants are available through the county for tearing down houses.  Yes, someone was eligible but they denied it. 
We will check with community development and access engineering.

There was a question about the general fund balance? $49,000 is the current balance.

Marylin Sheets called the health department on her neighbors.  There may be other places that we can call the health department for help. Jackie Cox has called the health department before on her neighbors. 
Buildings on Main Street were discussed.  Health Department is a possibility for this.  Safety issue.

Health Department
- Terry stated that he may need to contact the health department to see what falls under their jurisdiction.

Access Engineering and Community Development
- Terry will call them with questions about grant money.

There was a motion by Seth with a second by Brian to waive the reading of the minutes, roll call: Lucas - yea, Bruce - yea, Brian - yea, Seth - yea, Claude - yea.  There was a motion by Lucas with a second by Seth to approve the minutes, roll call: Lucas - yea, Bruce - yea, Brian - yea, Seth - yea, Claude - yea.

Legislation:
There was a motion by Seth with a second by Brian to vote on passage of Amended Resolution 2023-03 to place the 2.5 mil levy on the ballot, roll call: Lucas - yea, Bruce - yea, Brian - yea, Seth - yea, Claude - yea.
There was a motion by Brian with a second by Seth to vote on emergency on Resolution 2023-04 for the tax budget for 2024, roll call: Lucas - yea, Bruce - yea, Brian - yea, Seth - yea, Claude - yea.  There was a motion by Seth with a second by Brian to vote on passage of Resolution 2023-04 for the 2024 tax budget, roll call: Lucas - yea, Bruce - yea, Brian - yea, Seth - yea, Claude - yea.

There was a motion by Seth with a second by Lucas to approve the April and May checks and purchase orders, roll call: Lucas - yea, Bruce - yea, Brian - yea, Seth - yea, Claude - yea.  There was a motion by Claude with a second by Lucas to approve the April and May financial statements, roll call: Lucas - yea, Bruce - yea, Brian - yea, Seth - yea, Claude - yea.
There was a motion by Seth with a second by Brian to approve the April and May mileage, roll call: Lucas - yea, Bruce - yea, Brian - yea, Seth - yea, Claude - yea.

Council discussed the upcoming Sunshine Law sessions.  Kristina will send a link to the sessions so that council members can get registered.  She will also send an updated Ohio Sunshine Law manual.

Council will check on the status of the pigs on Market Street.

Brian asked about the donation from the fairgrounds for the park.  A security camera would be a great addition to the park.  There was a motion by Claude with a second by Brian to move forward with the installation of a security camera at the shelter house and park as long it comes in under $1,000, roll call: Lucas - yea, Bruce - yea, Brian - yea, Seth - yea, Claude - yea.  Any other amount needs to be approved by council first.

There was a motion by Lucas with a second by Seth to adjourn.

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Council Minutes
4/25/2023

Attendance: Bruce Rickard, Pete Van Arsdel, Bryan Selhorst, Kristina Boroff, Brian Webb, Claude Coffman, Kristina Boroff, Seth Seibert, Terry Seibert, Josh Kinney,  

Marylin Rhulen, Marge Trisel, Jackie and Bill Cox, Jan Grieshop, Marylin and Veryl Sheets, Eric Burger, Denny & June Dorsten, Matt & Lisa Dorsten, Karen Sue Murphy, Tanya Stumpf, Cody Coffman, Kayla Seibert, Leslie Gartrell, Pauline Miller,

Meeting called to order at 7:00pm.  Followed by the pledge.

Denny & June Dorsten were present to express their concern about getting the town cleaned up.  The pigs were addressed and a letter will be sent to Mr. Speelman.  Denny presented a list to council of properties to be addressed.  Mr. Denny Dorsten's pond and junk pile are in union township not the corporation limit.  Mr. D. Dorsten stated that we have an issue in this town that needs to be addressed. 
Pete VanArsdel presented the system that we plan to use to handle these situations.  The letter is available from the Fiscal Officer.  The completed letter can be turned in to the Fiscal Officer and forwarded to Pete.  Council can also send a friendly letter as a first step.  These complaints will then be sent to Celina Municipal Court and the issue will be addressed.  Matt Dorsten read the zoning code.  Pete asked Celina how we should handle this situation. 

Marge Trisel asked if the alumni wants to plant two trees at the school grounds, do they need council approval? Yes, council needs to approve tree planting.
Car show alumni weekend will shut off 707 to just past the church of God.  Council gave the ok, but alumni will also need approval from the state of Ohio.

Marylin Rhulen had a complaint at the cemetery about using roundup around the graves and in the pathway.  Now there are weeds growing in these spots.  She asked Randy to stop using roundup and is asking again that it not be used.

Minutes: There was a motion by Seth with a second by Bryan S. to waive the reading of the minutes, roll call: Bruce Rickard - yea, Brian Webb - yea, Bryan Selhorst - yea, Seth Seibert - yea, Claude Coffman - yea.  There was a motion by Brian W. with a second by Bryan S. to approve the minutes, roll call: Bruce Rickard - yea, Brian Webb - yea, Bryan Selhorst - yea, Seth Seibert - yea, Claude Coffman - yea. 

Street commissioner:
Street sweeping will happen before Memorial Day.  There was a motion by Seth with a second by Bryan S. to approve the report, roll call: Bruce Rickard - yea, Brian Webb - yea, Bryan Selhorst - yea, Seth Seibert - yea, Claude Coffman - yea.  


New Business:
Parking lot at old school will have a sign posted stating "no semi parking".
Bryan Selhorst is volunteered to power wash the sidewalks, not the stamped sidewalks, they are sealed.

Old Business:
There was a question about how to fill out the complaint forms.  Pete clarified that they do not need to sign the form if they just want council to send a letter to the resident about the complaint.

Cleanup day Saturday, May 20 at 8am at the water plant. 
Brush pickup on May 19.  Terry asked everyone to let council know if anyone is elderly - unable to get their brush moved.

Jan Grieshop asked about cleaning the cemetery bases.
Karen Sue Murphy asked about the curbs on Sunset? Josh said he can ask Young's about an estimate to repair the curbs.  Council asked him to go ahead and ask.


Legislation
There was a motion by Seth with a second by Bryan S. to approve passage of Resolution 2023-02 requesting the auditor to certify the valuation of the 2.5 mil levy, roll call: Bruce Rickard - yea, Brian Webb - yea, Bryan Selhorst - yea, Seth Seibert - yea, Claude Coffman - yea. 
There was a motion by Brian W. with a second by Bryan S. to approve passage of Resolution 2023-03 to place a 2.5 mil renewal levy on the November ballot, roll call: Bruce Rickard - yea, Brian Webb - yea, Bryan Selhorst - yea, Seth Seibert - yea, Claude Coffman - yea. 

Executive Session to discuss personnel motion by Seth, with second by Brian Webb, roll call: Bruce Rickard - yea, Brian Webb - yea, Bryan Selhorst - yea, Seth Seibert - yea, Claude Coffman - yea.
There was a motion Seth by with a second by Bryan Selhorst to exit executive session, roll call: Bruce Rickard - yea, Brian Webb - yea, Bryan Selhorst - yea, Seth Seibert - yea, Claude Coffman - yea.  No action was taken.

Motion by Seth with second by Bryan Selhorst to adjourn at 8:20pm.

Next regular meeting is set for Tuesday, May 23 at 7pm due to Memorial Day.

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Council Minutes
3/28/2023


Meeting was called to order at 7:00pm followed by the pledge.
Attendance: Bruce Rickard, Seth Seibert, Terry Seibert, Lucas Crouch, Brian Webb, Josh Kinney
Kristina Boroff, Niel Loll, Leslie Gartrell, Pete Van Arsdel,

Cody Coffman, Claude Coffman, June Dorsten, Denny Dorsten, Marge Trisel, Jan Grieshop, Veryl and Marilyn Sheets, Gary and Angela Heck, Blake Frank, Carl Frank, Jackie and Bill Cox, Karen Sue Murphy, Marilyn Rhulen, Pauline Miller, Dan Broeing Peoples Bank, Rob Kincaid Mercer Health, Matt and Lisa Dorsten, Tanya & Dennis Stumpf, Bryan Selhorst, Eric and Bonita Welker,

Interest in council seats:
Claude Coffman, Brian Selhorst

There were two people present that were interested in the vacant council seats.  Terry Seibert's seat is open due to him filling the Mayor seat.  Kayle Heckler resigned on March 28, 2023.  There was a motion by Seth with a second by Lucas to appoint Claude Coffman to fill the seat of Kayle Heckler and to appoint Bryan Selhorst to fill the seat of Terry Seibert, roll call: Brian Webb- yea, Seth Seibert - yea, Lucas Crouch - yea, Bruce Rickard - yea. 

Zoning:
Dan Broeing with Peoples Bank and Rob Kincaid with Mercer Health were present to seek the variance to allow the ATM to be place at the Mercer Health building.  The zoning permit was issued and denied due to zoning requirements.  Council heard the requested variance in the form of Resolution 2023-01.  Resolution 2023-01 for the atm variance, there was a motion by Seth with a second by Brian Webb to approve the variance resolution, roll call: Brian Webb- yea, Seth Seibert - yea, Lucas Crouch - yea, Bruce Rickard - nay, Brian Selhorst - yea, Claude Coffman - yea.  This area is zoned commercial.

Guests:
June and Denny Dorsten were present to express their concern about the village junk problem.  June stated that we can make people clean up their properties.  She addressed a problem with livestock in the village.
Mayor Terry Seibert stated that we have a pride problem, not trash problem.  We will look into the livestock issue.

The village offers a cleanup day twice every year with three dumpsters and people still don't bring their stuff.  We do brush clean up the night before the cleanup day.

Lisa Dorsten - If we have ordinances in place, and aren't enforcing them, why did the ATM people have to pay for a variance. 
Jackie Cox said she was here two years ago and the problems are the same. 
Residents should bring the complaints to council and council can send a letter.  The complaint should include the name and addresses of the party that is in violation.  Sheriff's department will not enforce our ordinances.

Marge Trisel stated her concerns about offering free dumpsters for cleanup day and the junk in yards.  She sited her subdivision regulations.  

Income tax was mentioned.  We have tried in the past, but it is voted down on the ballot.
Bruce Rickard is in favor of income tax.  

Matt Dorsten stated his concerns of campers with people living in them and where is the sewer going.  Can Josh check into them being hooked up?
Josh said it would be really hard to tell if they were dumping it and then sealing it back up.  If they were dumping it on the ground it would be the smell.
You cannot live in a trailer or camper on someone else's property.

There was some discussion about sex offenders.  State law dictates where sex offenders can live.  Pete encouraged everyone to read the state statute.  School and daycare are the things that limit where they can live.  We don't have these school and daycare.  Pete said that codes change all the time.

When we write a letter, we include the violated ordinance.
These letters work a lot of the time.  Some people do ignore them.
Residents can give complaints with names to the council.

Marge - add $5 to utility bill to clean up the town.  Cancel the dumpsters.  See how it works out. 
Not fair that she has to pay for the dumpster when she isn't using them. 

Jackie Cox stated that a neighbor got a letter, cleaned a little, then stopped.  He knows that no one is going to do anything about it.  He also has bon fires.  Lucas gave the regulations for open fire and the proper procedure to report the fire.  Call 911 and they will come.

Niel Loll - We have a fine for the people that have to pay if they are in violation.  Could we increase the amount? No, Pete said there are caps on the fee amounts.

Pete stated that no citizen has ever filed a complaint in municipal court.  We have said for years that this is the process. 

Can we go back on the landlords for these violations? Yes, and we have.  The landlord and property owner have to care.

Bonita feels that people are bringing in junk because they can.
Marilyn Sheets stated that the owners of the house that burnt beside them refuses to get the house taken care of.

Marilyn Rhulen stated her concerns for the village.  It makes her sad to see the town like this. 

Pete referenced the junk cars that we settled with the person on Main Street.  Council took care of this issue.  Please tell us a person that you want us to send a letter to and council will send one.
Terry stated that he understands that people are going to leave this meeting unsatisfied.  He is from this town and loves this town too.  
Carl Frank says it is a problem and we have to do something about it.
Pete said to pick a project and let's tackle it. 

Minutes:
There was a motion by Seth with a second by Bruce to waive the reading of the minutes, roll call: Brian Webb- yea, Seth Seibert - yea, Lucas Crouch - yea, Bruce Rickard - yea, Brian Selhorst - yea, Claude Coffman - yea.  There was a motion by Lucas with a second by Seth to approve the minutes, roll call: Brian Webb- yea, Seth Seibert - yea, Lucas Crouch - yea, Bruce Rickard - yea, Brian Selhorst - yea, Claude Coffman - yea. 

Street Commissioner:
 The fuse was blown in the weather siren.  Josh replaced it.  Two fuses were $50 each.
Federal Field service will still come do the annual inspection at a cost of $500.  The weather siren goes off Saturdays at noon.  They repaired the lights on the basket courts at the park.  Door knob at the shelter house was fixed.  There was a motion by Seth with a second by Brian to approve the report, roll call: Brian Webb- yea, Seth Seibert - yea, Lucas Crouch - yea, Bruce Rickard - yea, Brian Selhorst - yea, Claude Coffman - yea.  

New Business:
There was a motion by Lucas with a second by Bruce to approve the ambulance contract for the year, roll call: Brian Webb- yea, Seth Seibert - yea, Lucas Crouch - yea, Bruce Rickard - yea, Brian Selhorst - yea, Claude Coffman - yea. 

Old Business:
There was a motion by Brian Selhorst with a second by Lucas to approve the lawncare contract with CJs Lawncare - Cody Coffman, roll call: Brian Webb- yea, Seth Seibert - yea, Lucas Crouch - yea, Bruce Rickard - yea, Brian Selhorst - yea, Claude Coffman - yea. 

Police protection was discussed.  Pete reviewed costs and had a conversation with the Sheriff's department.  They suggest we get security cameras that we would monitor.
We received a $1,000 donation from the fairgrounds to be used at the park.  We discussed getting security cameras at the park.  Josh said we can add on to the cameras we already have at the town hall.  NuWave can help us with it.

Legislation: The levy legislation was tabled until April.

There was a motion by Seth with a second by Brian Webb to approve the checks and purchase orders, roll call: Brian Webb- yea, Seth Seibert - yea, Lucas Crouch - yea, Bruce Rickard - yea, Brian Selhorst - yea, Claude Coffman - yea. 

There was a motion by Lucas with a second by Seth to approve the financial statements, roll call: Brian Webb- yea, Seth Seibert - yea, Lucas Crouch - yea, Bruce Rickard - yea, Brian Selhorst - yea, Claude Coffman - yea. 

There was a motion by Bruce with a second by Brian Webb to approve the mileage, roll call: Brian Webb- yea, Seth Seibert - yea, Lucas Crouch - yea, Bruce Rickard - yea, Brian Selhorst - yea, Claude Coffman - yea. 

There was a motion by Seth with a second by Lucas to adjourn.


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Council Minutes
February 28, 2023


Meeting was called to order at 7:00pm.

Attendance: Bruce Rickard, Lucas Crouch, Terry Seibert, Seth Seibert, Kayle Heckler, Brian Webb, Kristina Boroff, Cody Coffman, Josh Kinney, Niel Loll, Pete Van Arsdel, Leslie Gartrell

Terry called the meeting to order followed by the pledge.
Terry read the resignation of Mayor John Siano.  Solicitor Pete Van Arsdel proceeded to swear in Terry Seibert as the Mayor. 
The floor was open for nominations for council president.  There was a motion by Seth with a second by Kayle to nominate Brian Webb as council president, roll call: Bruce - yea, Lucas- yea, Kayle - yea, Seth - yea. 

Cody Coffman was present to discuss the 2023 mowing contract with the village.  He stated the everything would remain the same as the 2022 contract.  Council was pleased with his work in 2022 and decided to renew the contract at the next meeting.  Pete will get the contract ready.

Zoning:  Inspector Niel Loll was present to discuss the issue of placing an ATM machine at the new Mercer Health location in the village.  As our current zoning does not cover this issue, Mercer Health would apply for a permit, be denied, and then apply for a variance.  Niel would like council to work on legislation to add to our zoning code that covers ATMs for any future inquiries. 

There was a motion by Seth with a second by Brian to waive the reading of the minutes, roll call: Bruce- yea, Lucas - yea, Kayle - yea, Seth - yea, Brian - yea.  There was a motion by Kayle with a second by Seth to approve the minutes, roll call: Bruce- yea, Lucas - yea, Kayle - yea, Seth - yea, Brian - yea. 

Street Commissioner:
The $500 fee for maintenance of the tornado siren is due. 
Josh discussed the wood chipper purchase that was approved by the BPA at their February meeting.  The purchase price is $17,540.  The BPA would like to split this cost with the council because all departments will benefit from it.  There was a motion by Kayle with a second by Seth to approve the purchase of the 6-inch wood chipper at a cost of $17,540, roll call: Bruce- yea, Lucas - yea, Kayle - yea, Seth - yea, Brian - yea. 
There was a motion by Seth with a second by Brian to approve the report, roll call: Bruce- yea, Lucas - yea, Kayle - yea, Seth - yea, Brian - yea. 

New Business:
Police protection was discussed.  Pete is planning a meeting with Deputy Timmerman to discuss the possibility of a contract with the Sheriff's department.  Terry and Bruce would like to attend the meeting.  Niel suggested a neighborhood watch.

There was a motion by Bruce with a second by Seth approve the checks and purchase orders, roll call: Bruce- yea, Lucas - yea, Kayle - yea, Seth - yea, Brian - yea.  There was a motion by Bruce with a second by Lucas to approve the financial statements, roll call: Bruce- yea, Lucas - yea, Kayle - yea, Seth - yea, Brian - yea.   There was a motion by Kayle with a second by Seth to approve the mileage, roll call: Bruce- yea, Lucas - yea, Kayle - yea, Seth - yea, Brian - yea. 

There was a motion by Kayle with a second by Seth to adjourn.


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Council Minutes
January 31, 2023

Meeting was called to order at 7:00pm followed by the pledge.
Attendance: John Siano, Bruce Rickard, Lucas Crouch, Terry Seibert, Seth Seibert, Kristina Boroff, Matt Grunden, Patti Hartings, Barb Hamilton, Kris Strawniak-Louth, Josh Kinney, Bob Tomaszewski

Guests:
Barb Hamilton, Patti Hartings, and Kris Strawniak-Louth were present to give a report on the success of the Festival of Trees for 2022.  The festival is being planned for 2023.  Patti read a nice review of all the events of the weekend.  They thanked the Church of God for all the food they offered during the event.  They thanked Josh and Corey for all their hard work on the lights and the walls and everything they did.  They thanked Santa and Mrs. Claus for being wonderful.  Barb has been with the event from the start and is now passing the leadership role to Kris.  The ladies stated that they would love to have some new helpers for the event.  Barb also stated that Brenda Severns is taking over the Memorial Day parade for the village.  Council thanked the committee and hard for all of her dedicated service to this fantastic event.

Joint Meeting with the township:
Matt presented the invoice to be split with the village for shared expenses from 2022. 

Street Commissioner's report:
Council thanked Josh for keeping the village looking great and taking great care of the streets.  There was a motion by Seth with a second by Lucas to accept the street commissioner's report, roll call: Seth - yea, Terry -yea, Bruce - yea, Lucas - yea.

There was a motion by Bruce with a second by Terry to enter executive session to discuss a personnel issue, roll call: Seth - yea, Terry -yea, Bruce - yea, Lucas - yea.
There was a motion by Lucas with a second by Terry to exit executive session, roll call: Seth - yea, Terry -yea, Bruce - yea, Lucas - yea.  No action taken.

The nominations were open for council president for 2023.  There was a motion by Seth with a second by Bruce to nominate Terry Seibert for council president, roll call: Seth - yea, Terry -yea, Bruce - yea, Lucas - yea.

There was a motion by Lucas with a second by Seth to waive the reading of the minutes, roll call: Seth - yea, Terry -yea, Bruce - yea, Lucas - yea.  There was a motion by Seth with a second by Terry to accept the minutes, roll call: Seth - yea, Terry -yea, Bruce - yea, Lucas - yea.

New Business:
There was a motion by Lucas with a second by Bruce to update the signature card at the bank by adding Seth Seibert and keeping Terry Seibert and removing Steve Hughes, roll call: Seth - yea, Terry -yea, Bruce - yea, Lucas - yea.

There was a motion by Seth with a second by Terry to approve the checks and purchase orders for December, roll call: Seth - yea, Terry -yea, Bruce - yea, Lucas - yea.  There was a motion by Lucas with a second by Seth to approve the financial statements, roll call: Seth - yea, Terry -yea, Bruce - yea, Lucas - yea. 
There was a motion by Terry with a second by Lucas to approve the mileage, roll call: Seth - yea, Terry -yea, Bruce - yea, Lucas - yea.
We have a levy expiring this year that we need to place on the ballot in November.

There was a motion by Seth with a second by Terry to adjourn.




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Council Minutes
December 13, 2022

Meeting was called to order at 7:00pm followed by the pledge.
Attendance: Bruce Rickard, Lucas Crouch, Brian Webb, Seth Seibert, Terry Seibert, Pete Van Arsdel, Kristina Boroff

There was a motion by Terry with a second by Lucas to waive the reading of the minutes, roll call: Lucas - yea, Terry - yea, Brian -yea, Bruce - yea.  There was a motion by Brian with a second by Lucas to approve the minutes, roll call: Lucas - yea, Terry - yea, Brian -yea, Bruce - yea. 

New Business:
There was a discussion about a leaf pick up service in the fall.  We will add to the agenda next year.

Old Business:
The village looks beautiful decorated for Christmas.  John Boroff did a great job with some helpers putting up the lights.  Pete and Michelle had a great time playing Santa and Mrs. Claus.  The church provided a wonderful spread of food.  Seth thanked everyone for their hard work.

There was a motion by Terry with a second by Bruce to vote on emergency resolution 2022-08 for the 2022 money transfers, roll call: Lucas - yea, Terry - yea, Brian -yea, Bruce - yea.  There was a motion by Brian with a second by Lucas to vote on passage of resolution 2022-08 to approve the 2022 money transfers, roll call: Lucas - yea, Terry - yea, Brian -yea, Bruce - yea. 

There was a motion by Lucas with a second by Brian to vote on emergency resolution 2022-09 for the 2023 permanent appropriations, roll call: Lucas - yea, Terry - yea, Brian -yea, Bruce - yea.  There was a motion by Terry with a second by Brian to vote on passage of resolution 2022-09 to approve the 2023 permanent appropriations, roll call: Lucas - yea, Terry - yea, Brian -yea, Bruce - yea. 

There was a motion by Terry with second by Bruce to vote on passage of resolution 2022-10 for the 2023 solicitor contract, roll call: Lucas - yea, Terry - yea, Brian -yea, Bruce - yea. 

There was a motion by Terry with a second by Brian to approve the checks and purchase orders, roll call: Lucas - yea, Terry - yea, Brian -yea, Bruce - yea.    There was a motion by Lucas with a second to approve the financial statements, roll call: Lucas - yea, Terry - yea, Brian -yea, Bruce - yea. 
There was a motion by Terry with a second by Brian to approve the mileage, roll call: Lucas - yea, Terry - yea, Brian -yea, Bruce - yea. 
There was a motion by Lucas with a second by Brian to adjourn.
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Council Minutes
November 15, 2022

Attendance: Bruce Rickard, John Siano, Brian Webb, Kayle Heckler, Seth Seibert, Terry Seibert, Kristina Boroff, Leslie Gartrell
Meeting was called to order at 7:00pm followed by the pledge.

There was a motion by Seth with a second by Kayle to waive the reading of the minutes, roll call: Bruce-yea, Kayle - yea, Seth - yea, Terry -yea, Brian - yea.  There was a motion by Terry with a second by Brian to approve the minutes, roll call: Bruce-yea, Kayle - yea, Seth - yea, Terry -yea, Brian - yea. 

New Business:
There was a motion by Terry with a second by Seth to approve the 4% pay increase recommended by the BPA for 2023, roll call: Bruce-yea, Kayle - yea, Seth - yea, Terry -yea, Brian - yea. 

Mayor:
There is some interest in a frisbee golf league for the summer.

There was a motion by Seth with a second by Brian to approve the checks and purchase orders, roll call: Bruce-yea, Kayle - yea, Seth - yea, Terry -yea, Brian - yea.  There was a motion by Kayle with a second by Seth to approve the financial statements, roll call: Bruce-yea, Kayle - yea, Seth - yea, Terry -yea, Brian - yea.
There was a motion by Kayle with a second by Terry to approve the mileage, roll call: Bruce-yea, Kayle - yea, Seth - yea, Terry -yea, Brian - yea.  
There was a motion by Kayle with a second by Seth to adjourn.


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Council Minutes
October 25, 2022


Meeting was called at order at 7:00pm.
Attendance: Bruce Rickard, Lucas Crouch, Kayle Heckler, Brian Webb, Seth Seibert, Terry Seibert, Pete Van Arsdel, Kristina Boroff, Josh Kinney

There was a motion by Kayle with a second by Brian to waive the reading of the minutes, roll call: Brian - yea, Bruce - yea, Lucas - yea, Kayle - yea, Terry - yea.  There was a motion by Terry with a second by Lucas to approve the minutes, roll call: Brian - yea, Bruce - yea, Lucas - yea, Kayle - yea, Terry - yea.

Street Commissioner: Nothing to report
Zoning: Nothing to report

New Business:
The next meeting is early.  It is set for Tuesday, November 15.

Old Business:
There was a motion by Lucas with a second by Kayle to approve reimbursing John Siano for trick or treat candy to hand out on behalf of the village, roll call: Brian - yea, Bruce - yea, Lucas - yea, Kayle - yea, Terry - yea.

Council was very pleased with the newly printed zoning map.  They asked the Fiscal Office to thank Avery again for her work.

The frisbee golf course looks great and so do the village parks.

The fairgrounds sent a check in the amount of $1,000 for the village to use for the parks.

There was a motion by Kayle with a second by Brian to approve the checks and purchase orders, roll call: Brian - yea, Bruce - yea, Lucas - yea, Kayle - yea, Terry - yea.  There was a motion by Lucas with a second by Kayle to approve the financial statements, roll call: Brian - yea, Bruce - yea, Lucas - yea, Kayle - yea, Terry - yea.
There was a motion by Brian with a second by Lucas to approve the mileage, roll call: Brian - yea, Bruce - yea, Lucas - yea, Kayle - yea, Terry - yea.

There was a motion by Kayle with a second by Terry to adjourn.



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Resolutions and Ordinances
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