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If you would like to discuss an issue with council, please contact us prior to the meeting so you can be put on the agenda.  This will give you time to discuss your issue with councilmembers.  Feel free to email us at webmaster@villageofmendon.com
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Council Minutes
March 27, 2018

Meeting was called to order at 7:00pm.
Attendance: Ed Gebert, Kristina Boroff, April Grunden, John Boroff, Kayle Heckler, Pete Van Arsdel, Renee Muhlenkamp, Kerry Walls, Pauline Miller, Jeremy Welker, Ross Finke, Seth Seibert, Terry Seibert, Tom Miller, Josh Crouch

Renee Muhlenkamp conducted the Fair Housing training; she is with Mercer County Community Development.  This training is a requirement for any one receiving CDBG grant funding.  She explained the protected classes in regards to fair housing.  She reviewed the CHIP program and discussed grants that are available for home repairs.  WOCAP is a great resource to help with back rent.  They are located on North Brandon Street, Celina, 419-227-2586.  

Kerry Walls was present to discuss a ditching project in a field next to the village sewer ponds.  It seems that a storm sewer blockage was discovered in the course of their work.  Mr. Walls would like to opportunity to work with the village to determine the scope of the work needed to clear this blockage.  This will benefit both parties; the water has to be able to drain properly.  Mr. Walls asked council for permission to allow Schweiterman's to do some investigation to determine how bad the blockage is.  There was a motion by Pete with a second by Jeremy to allow Schweiterman to scope the tile along the sewer ponds, as long as there is no charge to the village, roll call: Pete - yea, Kayle - yea, Seth - yea, Terry -yea, April - yea, Jeremy-yea. 

Josh Crouch and Tom Miller were present representing the MURA.  They expressed that they would like to work with council on improvements to the park.  Mr. Crouch explained the plans that the MURA has for improvements, and some of the upgrades that have already been made.  Things are going well for the ball program.  There are five teams for this summer.  The goal of the MURA is to provide a safe place for kids to go and to help the town.  The Mayor stated that he is glad that they are continuing the program.  There was some discussion about the bill to repair the water lines last spring.  Council will discuss this further.

Pauline Miller would like to know if something could be done about the yard at 101 South Main Street.  Ross will draft a letter.

There was a motion by April with a second by Jeremy to waive the reading of the minutes, roll call: Pete - yea, Kayle - yea, Seth - yea, Terry -yea, April - yea, Jeremy-yea.  There was a motion by Jeremy with a second by Kayle to approve the minutes, roll call: Pete - yea, Kayle - yea, Seth - yea, Terry -yea, April - yea, Jeremy-yea. 

Street Commissioner:
Randy would like to schedule a meeting with the storm sewer committee to review the video of the blocked line.  The Mayor will coordinate a meeting time.  April Grunden volunteered for the committee.
A storm sewer repair will be made at 203 West High Street.
The Mayor reviewed his plans for the restroom at the shelter house.  This project is still in the very early planning stages.
There was a motion by Terry with a second by Seth to approve the report, roll call: Pete - yea, Kayle - yea, Seth - yea, Terry -yea, April - yea, Jeremy-yea. 

Zoning:

New Business:
There was a motion by Terry with a second by April to approve the ambulance contract with Mercer County at a cost of $1,655.00, roll call: Pete - yea, Kayle - yea, Seth - yea, Terry -yea, April - yea, Jeremy-yea. 
The village council set the cleanup day for Saturday May 12th.  This event is open to village residents only and will be held at the water plant as in the past.
The Mayor was asked to create a new sign for the town hall.  He showed a sketch of the planned sign.  Council discussed it briefly.

Old Business:
The next bottle cap collection date is Saturday, March 31st from 9-10am.

The easement issue on the south end of the village was discussed.  Council does not feel that a survey is required.  Mr. Walls stated that he has no problem with the village driving through his field when the ground is frozen, just not when the corn is standing.  A few sheds have been built in this easement.  Council discussed procedures for village employees accessing the power lines in this easement.

Legislation:
Council heard the first reading of Resolution 2018-01 to place a 2.5 mil renewal levy on the ballot in November.

There was a motion by April with a second by Kayle to approve the checks and purchase orders, roll call: Pete - yea, Kayle - yea, Seth - yea, Terry -yea, April - yea, Jeremy-yea.  There was a motion by April with a second by Kayle to approve the financial statements, roll call: Pete - yea, Kayle - yea, Seth - yea, Terry -yea, April - yea, Jeremy-yea.  There was a motion by Seth with a second by Pete to approve the mileage, roll call: Pete - yea, Kayle - yea, Seth - yea, Terry -yea, April - yea, Jeremy-yea.  There was a motion by Terry with a second by Kayle to adjourn.

Council Minutes
February 27, 2018

Meeting was called to order at 7:00pm.
Attendance: April Grunden, Kayle Heckler, Kristina Boroff, Pete Van Arsdel, John Boroff, Ross Finke, Jeremy Welker, Seth Seibert, Ed Gebert, Pauline Miller, Terry Seibert

Pauline Miller reported that the Christmas Committee and other local organizations had collected money to do a memorial for Brendan Poling.  Council will get back to them at the next meeting.

There was a motion by Jeremy with a second by Seth to waive the reading of the minutes, roll call: Pete - yea, Kayle-yea, Seth - yea, Terry - yea, April - yea, Jeremy - yea.  There was a motion by April with a second by Kayle to accept the minutes, roll call: Pete - yea, Kayle-yea, Seth - yea, Terry - yea, April - yea, Jeremy - yea.

Street Commissioner's report:
New flags were purchased for the civil war memorial.  It has been too wet to do anything with the storm sewer project.
There was a motion by Terry with a second by April to approve the report, roll call: Pete - yea, Kayle-yea, Seth - yea, Terry - yea, April - yea, Jeremy - yea.

Old Business:
Kayle volunteered to run the bottle cap collection on Saturday, March 3rd from 9-10am. 
The easement issue with the farmland on Glenn Street was reviewed.  Council is determining what the next step will be.
Ross will prepare the water tower easement paperwork for the township meeting in March.

There was a motion by Jeremy with a second by Seth to approve the checks and purchase orders, roll call: Pete - yea, Kayle-yea, Seth - yea, Terry - yea, April - yea, Jeremy - yea.  There was a motion by April with a second by Kayle to approve the financial statements, roll call: Pete - yea, Kayle-yea, Seth - yea, Terry - yea, April - yea, Jeremy - yea.
There was no mileage for the month of January for the Fiscal Officer.

There was a motion by Pete with a second by Kayle to go into executive session to discuss a personnel matter, roll call: Pete - yea, Kayle-yea, Seth - yea, Terry - yea, April - yea, Jeremy - yea.
There was a motion by Terry with a second by Pete to exit executive session, roll call: Pete - yea, Kayle-yea, Seth - yea, Terry - yea, April - yea, Jeremy - yea.

There was a motion by Terry with a second by Kayle to give Pete Van Arsdel and Ross Finke authority to make legal decisions on behalf on the village and spend up to a preauthorized amount of $1,000.00, roll call: Pete - abstains, Kayle-yea, Seth - yea, Terry - yea, April - yea, Jeremy - yea.
There was a motion by Kayle with a second by Pete to adjourn.


Council Minutes
April 24, 2018

Meeting was called to order at 7:00pm
Attendance: Sheryl Ellis, Judy Crider, Jan Grieshop, Craig Knapke, Aaron Heilers, April Grunden, Kristina Boroff, Kayle Heckler, Tom Stankard, Pete Van Arsdel, Terry Seibert

Aaron Heilers was present to introduce himself as he is running in the May election for the 84th Ohio House seat.  He spoke about his family, his background, and his vision for the future.  Council thanked him for his time.

Craig Knapke gave an update on the water tower project.  The soil borings have been completed, the results will be in soon.  They met with the Township Trustees to discuss the land needed for the project.  The Trustees have decided to deed the land to the village.  There was a motion by Terry with a second by April to approve the survey, roll call - Kayle - yea, Terry - yea, April - yea, Pete - yea.  The OPWC application scored at 66, the meeting will be held May 10th, and be awarded in early July.

Judy Crider, Sheryl Ellis, and Jan Grieshop were present representing the Alumni Committee and the Christmas Festival Committee.  They expressed their gratitude for council setting the village clean-up day for May 12th.  This is the perfect opportunity to get the village ready for all the festivities planned for Memorial Day weekend.  Mrs. Crider stated that it is a wonderful tribute to our soldiers.  They plan to decorate the gazebo, after the Scout are finished with the repairs.  The planters are being prepared for the monument.  The Alumni Committee is planning to clean out the shelter house.  Everyone is encouraged to attend the events; it is not just for alumni.  There will be free concerts, the alumni banquet, a community church service, a golf scramble, ice cream social, a breakfast, all leading up to the Memorial Day parade on Monday morning.  Local business owners and residents are encouraged to spruce up their properties to show pride in our village and prepare for this wonderful event. 

There was a motion by April with a second by Kayle to approve the planting of a tree in memory of village employee Brendan Poling, the tree will be placed in the lot beside the town hall, roll call - Kayle - yea, Terry - yea, April - yea, Pete - yea.  This memorial is possible by donations from various organizations and residents.

There was a motion by Terry with a second by Kayle to waive the reading of the minutes, roll call - Kayle - yea, Terry - yea, April - yea, Pete - yea.  There was a motion by April with a second by Pete to approve the minutes, roll call - Kayle - yea, Terry - yea, April - yea, Pete - yea.

Street Commissioner's report:
Pete is going to speak to Floyd about the pins on Glenn Street.  The Storm sewer committee will meet the week of May 7th to review the video of the storm sewer lines and decide how to proceed with this project.  There was a motion by Terry with a second by Kayle to approve the report, roll call - Kayle - yea, Terry - yea, April - yea, Pete - yea.
New Business:
Old Business:
There was a motion by Terry with a second by Pete to forgive the invoice from the restroom repairs at the concession stand to the MURA, roll call - Kayle - yea, Terry - yea, April - yea, Pete - yea.
Bottle cap collection is set for this Saturday, May 28th from 9-10am.  The new location is the town hall.  The Mayor will work the collection this time.  Terry will get more barrels.  April will contact the person that has a substantial collection of caps for the village.  We are getting very close to ordering some benches.
Clean-up day is set for Saturday, May 12th at 8am at the water plant.  All council members are encouraged to help with this event.  The Mendon First Church of God is donating a third dumpster for this event. 
Pete is going to check with Ross about the letter that was to be sent to the property owner on Main Street.
The BPA has hired Josh Kinney as assistant utility superintendent.
The Mayor is working on the new sign for the front of the village hall.  It was decided to replace the pipes to hang the sign on as well.

Legislation:
Council heard the second reading of resolution 2018-01 to place a 2.25 mil levy on the November ballot. 

There was a motion by April with a second by Terry to approve the checks and purchase orders for the month, roll call - Kayle - yea, Terry - yea, April - yea, Pete - yea.  There was a motion by Terry with a second by April to approve the financial statements, roll call - Kayle - yea, Terry - yea, April - yea, Pete - yea.  There was a motion by Terry with a second by Kayle to approve the mileage, roll call - Kayle - yea, Terry - yea, April - yea, Pete - yea.  There was a motion by Kayle with a second by Terry to adjourn.






COUNCIL MINUTES
June 12, 2018

Meeting was called to order at 7:00pm.
Attendance: John Boroff, Terrry Seibert, Pete Van Arsdel, Ross Finke, Kristina Boroff, Seth Seibert, Jeremy Welker, Ed Gebert

There was a motion by Jeremy with a second by Seth to waive the reading of the minutes, roll call: Terry -yea, Seth - yea, Jeremy - yea, Pete - yea.  There was a motion by Terry with a second by Jeremy to approve the minutes, roll call: Terry -yea, Seth - yea, Jeremy - yea, Pete - yea.

Street Commissioner's report:
Randy has asked Ross to mail out a couple letters about yards that need mowed or and cleaned up.  Randy will mow the lawn at the vacant property as discussed.
There was a motion by Jeremy with a second by Terry to approve the report, roll call: Terry -yea, Seth - yea, Jeremy - yea, Pete - yea.

Zoning:

New Business:

Old Business:
Bottle cap collection will take place on Saturday, June 16 from 9-10am at the town hall.  Pete will operate the station; Jeremy will be there if he can.  24Fit Mendon is going to donate money to purchase one bench.

Legislation:
Resolution 2018-02, intent to proceed with election to place a 2.5 mil renewal levy on the ballot.  There was a motion by Terry with a second by Jeremy to vote on emergency for resolution 2018-02, roll call: Terry -yea, Seth - yea, Jeremy - yea, Pete - yea.  There was a motion by Jeremy with a second by Seth to vote on passage of resolution 2018-02, roll call: Terry -yea, Seth - yea, Jeremy - yea, Pete - yea.
Resolution 2018-03, to approve the 2019 budget.  There was a motion by Terry with a second by Jeremy to vote on emergency resolution 2018-03, roll call: Terry -yea, Seth - yea, Jeremy - yea, Pete - yea.  There was a motion by Jeremy with a second by Seth to vote on passage of resolution 2018-03, roll call: Terry -yea, Seth - yea, Jeremy - yea, Pete - yea.

Mayor:
The Mayor has gathered the materials for the sign for in front of the town hall.  He will be finishing this project soon.  The Methodist Church will be donating money to help pay for the project.
The Mayor contacted the realtor that had a question about the lot split and mobile home placement within the village.  Our ordinance does not allow a mobile home to be moved into the village where one did not already exist.


Solicitor:
Letters were sent to the property owners as discussed last month.  There is some confusion over an encroachment issue on Main Street.  Ross will continue working on this item.

There was a motion by Jeremy with a second by Pete to approve the checks and purchase orders, roll call: Terry -yea, Seth - yea, Jeremy - yea, Pete - yea.  There was a motion by Seth with a second by Jeremy to approve the financial statements, roll call: Terry -yea, Seth - yea, Jeremy - yea, Pete - yea.
There was a motion by Terry with a second by Pete to approve the mileage, roll call: Terry -yea, Seth - yea, Jeremy - yea, Pete - yea.
There was a motion by Terry with a second by Pete to adjourn.



Council Minutes
July 31, 2018

Meeting was called to order at 7:00pm followed by the pledge.
Attendance: Steve Hughes, Craig Knapke, Ed Gebert, Rudy McMichael, John Boroff, April Grunden, Kayle Heckler, Terry Seibert, Seth Seibert, Kristina Boroff, Pete Van Arsdel, Jeremy Welker.

Craig Knapke gave council an update on the water tower project.  He show council drawing for the 100,000 gallon, four-legged tower.  He explained that new storm lines, tile, and catch basin would be put in place.  Council discussed their options on logos.  Council decided they would like something on both sides.  Possibly Mendon on one and a flag on the other.  They will make a final decision later.  At this time, Craig believes that we will be able to complete all of the planned projects.  There was a motion by Jeremy with a second by April to approve Mercer County to move forward with advertising and bidding the water tower project for the village, roll call: Kayle - yea, Seth - yea, Terry -yea, April -yea, Jeremy - yea, Pete - yea.

Steve Hughes was present to ask for council's assistance with a lot split issue on Main Street.  Mr. Hughes has a passion for the village and has been working to rehab many properties.  He feels that council is doing a great job in many areas on the village and this is a way that he can support help.  He has rehabbed other houses in the village and is currently demoing one in order to build a new house.  Pete inquired about zoning issues, etc.  Mr. Hughes explained the lot split at 318 South Main Street, in detail, to village council.  There is no zoning issue, and the property owners have already transferred the deeds.  There was a motion by Pete with a second by April to approve the lot split, changing the legal boundaries, at 318 South Main Street, roll call: Kayle - yea, Seth - yea, Terry -yea, April -yea, Jeremy - yea, Pete - yea. The house on this property will be rehabbed.  Pete also commented that the improvements made by Clay's looks very nice. 

There was a motion by April with a second by Pete to waive the reading of the minutes, roll call: Kayle - yea, Seth - yea, Terry -yea, April -yea, Jeremy - yea, Pete - yea.  There was a motion by Terry with a second by Pete to approve the minutes, roll call: Kayle - yea, Seth - yea, Terry -yea, April -yea, Jeremy - yea, Pete - yea.

Street Commissioner:
There was a motion by Pete with a second by Kayle to remove the tree at the park, roll call: Kayle - yea, Seth - yea, Terry -yea, April -yea, Jeremy - yea, Pete - yea.  There was a motion by April with a second by Seth to approve the purchase of 30 gallons of Duet to spray mosquitos at a cost of $6,593.50, roll call: Kayle - yea, Seth - yea, Terry -yea, April -yea, Jeremy - yea, Pete - yea.  The last barrel was purchased in 2011.  There was a motion by Pete with a second by Kayle to approve the report, roll call: Kayle - yea, Seth - yea, Terry -yea, April -yea, Jeremy - yea, Pete - yea.

Rudy McMichael was present to ask council about the progress on the storm sewer project.  He was pleased with the progress, but would like to know the next step.  He had not seen any mention of it in the minutes for several months.  The Mayor explained that there was nothing in the minutes because there had not been any changes recently.  It is on our agenda monthly to discuss updates.  The village suffered the loss of an employee and Randy has been busy filling in and training the new employee.  The Mayor went on to explain that the lines were scoped and Randy was going to be working on an estimate.  The lines are full of tree roots and will need to be retrenched.  Tree removal has helped some, but the roots remain.  Mr. McMichael asked for updates to be put in the minutes.

New Business:
There was a motion by Jeremy with a second by Pete to approve the IT Disaster Recovery Plan, roll call: Kayle - yea, Seth - yea, Terry -yea, April -yea, Jeremy - yea, Pete - yea.  This plan will protect the village IT information in the event of a disaster, and give us a plan to conduct business at an offsite location if needed. 

There was some discussion about the village parking lot.  There have been no complaints.  The updates look very nice.  Council wants everyone to remember that this is a public parking lot and parking is allowed.  There was discussion about adding parking space lines.

Council wants to know if letter were sent to the properties discussed at the prior meeting.  There was also some discussion about a property on South Green Street.

Old Business:
April Grunden volunteered to run the bottle cap collection this Saturday, August 4th at the town hall from 9-10am.

Mayor:
The new town hall sign is still a work in progress.  The company has been very busy and will get to our sign when they can.  The Mayor covered the cost upfront and will be reimbursed.

There was a motion by April with a second by Kayle to approve the checks and purchase orders, roll call: Kayle - yea, Seth - yea, Terry -yea, April -yea, Jeremy - yea, Pete - yea.  There was a motion by Terry with a second by Pete to approve the financial statements, roll call: Kayle - yea, Seth - yea, Terry -yea, April -yea, Jeremy - yea, Pete - yea.   There was a motion by Terry with a second by Kayle to approve the mileage, roll call: Kayle - yea, Seth - yea, Terry -yea, April -yea, Jeremy - yea, Pete - yea.
There was a motion by Terry with a second by Pete to adjourn.





Council Minutes
August 28, 2018

Meeting was called to order at 7:00pm, followed by the pledge.
Attendance: John Boroff, Kristina Boroff, Randy Severns, Craig Knapke, Kayle Heckler, Seth Seibert, April Grunden, Pete Van Arsdel, Rudy McMichael, Ed Gebert.

Craig Knapke was present to review the bids for the water tower project.  The lowest bid was from Phoenix Fabricators and Erectors, LLC for $648,545.00.  There was a motion by Pete with a second by April to award the water tower project to Phoenix Fabricators and Erectors, LLC for $648,545.00, roll call: Kayle - yea, Seth - yea, April - yea, Pete - yea.  There was a motion by April with a second by Pete to award Dickson Engineering the contract as our third party inspector for the construction process of the water tower, at a cost of $19,700.00, roll call: Kayle - yea, Seth - yea, April - yea, Pete - yea.  The concrete base work may begin as early as fall of 2018 for the tower.
The well site has been submitted for approval to the EPA.  After it is approved, we can move forward with updated pricing and begin budgeting the project.
The lettering on the water tower will not need to be decided until closer to the end of the project.

There was a motion by Seth with a second by Kayle to waive the reading of the minutes, roll call: Kayle - yea, Seth - yea, April - yea, Pete - yea.  There was a motion by April with a second by Seth to approve the minutes, roll call: Kayle - yea, Seth - yea, April - yea, Pete - yea.

Street Commissioner's report:
Craig Knapke met with Randy to discuss replacement of the storm sewer line from Market to Mill Street.  They would start at the ditch ad run new tile.  Craig will be looking at grant funding options for the village as this project is estimated to cost $200,000.00.  We could do the project in three phases over the course of several years.  This could cause a problem, though, with leveling and other things.  It will be a couple of years before it is our turn for CDBG money again.  The water tower is being funded with CDBG money.  Pete is interested in seeing an estimate for a three phase project.  He asked Randy to get a quote from Young Construction.  The Mayor feels that our infrastructure is in good condition due to the upgrades in recent years and would stand up to this new line.  There was some discussion between Randy, Rudy, and council as to which end of the project to start with.  There are factors that sway towards starting at the river, even though the blockage is further up.  Randy also feels that doing the project all at once is a better option even though it will cost more all at once.  Rudy asked about the trees.  Craig and Randy both felt that all the trees in that area would have to be removed to accommodate the new tile trench. 
Randy has submitted the NPDES renewal permit for sewer discharge.
He also reported that the two new wells would be dug near the back ball diamond.  This diamond would probably be lost in the process.    There was a motion by Kayle with a second by April to approve the report, roll call: Kayle - yea, Seth - yea, April - yea, Pete - yea.

Zoning:
The Mayor signed the lot split for Main Street.

New Business:
Council addressed a question of allowing people to advertise local items such as babysitting on the village Facebook page.  They decided against allowing this as it could cause issues down the road. 
April asked permission to clean out the old patrol room and dispose of items.  Council is in favor of this.  April will take the records retention schedule into consideration before anything is destroyed. 

Old Business:
April will run the bottle cap collection this Saturday from 9-10am.

Council discussed the progress of the Eagle Scout project in the village park.  It looks great; everyone is doing a wonderful job.  The Mayor stated that the gazebo fund money could be used for any upgrades in the park according to the group of women that donated the funds.

The Steve Hughes construction project is progressing on Wayne Street.

Solicitor:
Ross was unable to attend due to illness.  Council asked if a letter had been sent to the property at High and Dutton Street concerning the items in the easement. 

Mayor:
Is still working on the sign for the front of the town hall.  I hope that it will be ready in the next month.

There was a motion by April with a second by Kayle to approve the checks and purchase orders, roll call: Kayle - yea, Seth - yea, April - yea, Pete - yea.  There was a motion by Kayle with a second by April to approve the financial statements, roll call: Kayle - yea, Seth - yea, April - yea, Pete - yea.  There was a motion by Pete with a second by Seth to approve the mileage, roll call: Kayle - yea, Seth - yea, April - yea, Pete - yea.

There was a motion by Seth with a second by Kayle to adjourn.








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